Property Administrator
London
£25-£30K
4 days in the office
The role: To act as a Team Administrator/Office Administrator working closely with the property teams to facilitate site visits, office admin and helpdesk. A varied role which enables you to be the linchpin to the organisation.
Duties:
- Assist with the preparation and distribution of al property-related documents.
- Review all incoming post and distribute.
- Coordinate meetings, appointments, and travel arrangements for the property team including arranging inspections and site visits.
- Attend site visits as and when required
- Assist with the preparation of meetings including organising meeting rooms, circulating agendas and coordinating diaries.
- Maintain accurate records of property files on the internal server.
- Manage the helpdesk queries received from tenants, including logging requests and arranging the relevant call outs with our preferred suppliers.
- Work closely with the finance team to co-ordinate the office costs and arrange payment of invoices.
- Prepare the relevant forms and requests for property transactions.
- Assist with the preparation of property reports on a quarterly basis, including taking minutes.
- Coordinate with the insurers to ensure timely renewal of policies and process any claims efficiently.
- Provide support with acquisitions by maintaining a schedule for prospective properties.
- Managing the access and keys for all properties under the portfolio including maintaining a secure log of key transactions.
- Working closely with the team to support ad-hoc projects.
Requirements:
- A Property/FM or Administration related degree.
- A minimum of 2 years office experience - ideally within property.
- You must be a real team player who can multi task and has a confident communication style.
- Be able to multi task and be organised.
Why should you work for this company?
- A great opportunity to work for a company who want to invest in your career whether it be in admin, FM or Real Estate
- Small and friendly.
- Excellent training available
Interview process:
- Two stage process
- 1st stage on Teams/Zoom
- 2nd stage held face to face in the office
If you would like further information on this opportunity please apply online with your updated CV.
To learn more about Osborn Recruitment and our current vacancies please visit our website and follow us on LinkedIn