Harvey Norman is looking for an Executive Assistant for the Managing Director & CFO to work in our head office based in Sutton Coldfield. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. The ability to interact with staff (at all levels), customers and suppliers in a fast-paced environment, sometimes under pressure, is essential. A high level of professionalism and confidentiality/discretion is crucial for this role. With some requirement for project management the person must be able to work independently with little or no supervision.
THE ROLE - Your tasks will include:
- Provide confidential complex calendar management for both the MD & CFO.
- End to end ownership of key functional monthly meetings.
- Prepare comprehensive travel itineraries for the MD/CFO & Leadership Team.
- Arrange internal and external meetings & events within specified budget.
- Project management as needed under the direction of the MD/CFO.
- Act as office manager providing guidance to & overseeing the receptionist and any events or activities in the office building.
- Draft and prepare documents and reports which may be of a highly confidential and sensitive nature.
- Scheduling appointments for involved parties (store staff, HR) with Engineers/Assessors/Solicitors/Barristers as required.
- Liaising with hotels to secure corporate room rates and administering SLA's for same.
- This list is not exhaustive and other duties may be assigned as required to meet the business needs.
YOUR PROFILE - Your knowledge, skills and experience will include but not limited to:
Experience and Qualifications:
- Minimum 3 + years' experience providing confidential executive administrative support.
- Demonstrable ability to use high level functionality of MS Office based IT systems.
- Experience in end-to-end ownership of Key Monthly Meetings.
- Experience planning, managing, and executing events and meetings.
- Project management experience desirable but not essential.
- Excellent Organisational Skills
- Effective Communicator/Good Listener
- Hardworking, Conscientious and Self Motivated
- Customer Service
- Continuous Development
- Team & Collaborative Working
BENEFITS
- 25 days annual leave (pro rata) - increasing with your length of service, plus the opportunity to buy or sell annual leave.
- Ongoing training and development opportunities.
- Generous staff discounts.
- Birthday Day off (1 year service applies).
- Long service award.
ADDITIONAL INFORMATION: This is a permanent contract subject to a six-month probationary period.