Exciting opportunity for a proactive and organised Office Coordinator to join our client's team in the heart of Wellington, Somerset. This is a permanent part-time position, reporting to the Operations Director. Our client is a reputable corporate organisation with multiple group firms.
JOB TITLE: Part Time Office Coordinator
LOCATION: Wellington, Somerset
SALARY: £25,000 - £30,000 Pro Rata
HOURS: 25 Hours minimum, Monday to Friday (flexible to fit in within school hours)
Please note 4 days will also be considered, but Monday and Friday will need to be covered.
BENEFITS: Friendly and highly welcoming team, impressive local reputation - this really is a company you would be proud to work for, luxurious office with convenient location, attractive starting salary and annual company bonus, excellent company pension scheme, generous annual holiday allowance of 25 days + Bank Holidays pro rata, fully expensed Summer and Christmas employee parties.
THE COMPANY: Highly established, successful and renowned corporate company with a welcoming, friendly and established team.
THE ROLE: As an Office Coordinator you will play a vital role in maintaining the smooth operation of our client's multiple offices. You will have the opportunity to work in a dynamic and supportive team environment, contributing to the overall success of the organisation. If you are an enthusiastic individual with a passion for organisation, you are self-sufficient and work proactively rather than reactively then we would love to hear from you.
Responsibilities:
- Coordinate company cars, including leases, maintenance, fleet insurance, and breakdown cover.
- Renew all utilities contracts to ensure the continuous flow of essential services.
- Manage contracts for office-related services such as cleaners, sanitary waste disposal, and confidential waste handling.
- Oversee printer, franking, and binding contracts for efficient document management.
- Arrange office repairs and maintenance as required to maintain a comfortable and functional work environment.
- Support office closures and openings, ensuring a seamless transition for staff and operations.
- Manage parking permits for all relevant team members.
- Take charge of the phone system to maintain effective internal and external communication.
- Maintain a strong relationship with the company's IT support provider, handling starter/leaver forms, hardware orders, and any arising issues.
- Organise company parties, including venue selection, menu choices, and transport arrangements.
- Monitor and approve expenditure on stationary and office consumables to ensure cost-effectiveness.
Key Requirements:
- Proven experience in a similar office coordination role.
- Excellent organisational and multitasking skills.
- Strong attention to detail and problem-solving abilities.
- Proficient in using Microsoft Office Suite.
- Exceptional communication and interpersonal skills.
- Ability to work independently and as part of a team.
If you have a desire to complete tasks to the highest standards, excellent organisational skills, and competent IT abilities, this is an opportunity you don't want to miss. Join our client's team as a Part Time Office Coordinator and contribute to the efficient and smooth running of their offices.
Next steps...
If this position has caught your attention and you would like to apply then please do so online or email your CV to . If you'd prefer to speak on the phone before applying please contact Georgie or Catherine on .
We look forward to hearing from you.
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