We have an excellent opportunity to join the team here at Zenith People. You will be responsible for the execution of the operational and back-office support tasks required to administer the delivery of timely and compliant payroll services, credit control and finance administration, as well as generally contributing to the effective running of the organisation.
Duties and Responsibilities:
- Addition of new starters to Sage Payroll
- Request bibles weekly and highlighting any issues identified.
- Checking timesheets from Clients and resolving any issues identified
- Processing of weekly and monthly payroll information into sage and production of payslips and reporting information.
- Processing of CIS payroll including submissions to umbrella companies and payment.
- Regular back up of the payroll system
- Distribution of payslips
- Uploading of BACS to bank and request authorisation of payments
- Submission of invoice totals to the CID facility.
- Copying of timesheets and invoices as necessary.
- Dealing with queries
- Updating of payroll and invoicing spreadsheets
- Highlighting of recurring issues
- Pension administration of staff and worker contributions
- Issuing of pension invoices
- Issuing P45's for leavers and updating sage records as necessary
- Processing of payroll deductions and administering payments of SSP, SMP, SPP
- Processing monthly expenses
- Production of weekly invoices and distribution to clients
- Barclaycard/Lloyds bank reconciliation
- Factoring reconciliation
- Inputting Supplier invoices
- Raise purchase orders/call-off orders when requested.
- Purchasing of stationery and cleaning supplies.
Credit Control
- Request purchase order numbers from clients for invoicing
- Process and resolve invoice queries
- Post supplier and customer bank payments as required
- Assist with accounts duties as required
- Sending statements to customers weekly
- Reconciling facilities payments daily
Quality and Audit
- Ensuring all legislative requirements are met
- Monitoring of pay and charge bible to ensure it is maintained
- Compliance with Internal policies, standards and procedures
- Supporting of internal and external auditing activity