Procurement Officer
Job Reference: 000506
Salary: £35,927 to £39,187 per annum, depending on experience
Closing Date: 27/08/24
Department: Procurement and Contract Management
Location: Hyde Park - London
Contract Type: Permanent
Hours Per Week: 36
Contract Length: Permanent
The Organisation
The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James's Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park, and Bushy Park.
We are now looking for a Procurement Officer to join us on a full-time, permanent basis, working 36 hours per week.
The Benefits
- Salary of £35,927 to £39,187 per annum depending on experience
- 26 days' annual leave plus public holidays, increasing to 29 days after 3 years' service.
- Pension scheme (3% employee contribution; up to 10% employer contribution)
- Hybrid/agile working options
- Private medical insurance and healthcare cash plan
- Employee assistance programme and access to mental health first aiders
- Learning and development opportunities
- Cycle to work scheme.
- Offices in a beautiful location
The Role
You will discover a rewarding role set in the green oases of London where you can make a real difference to how we buy services, goods and works that enhance our visitor's positive experience and align with our future charity objects. At TRP for every procurement activity we undertake and end contracts that we award, we aim to:
- protect, conserve, maintain the Royal Parks, to a high standard consistent with their historic, horticultural, environmental, and architectural importance.
- promote the use and enjoyment of the Royal Parks for public recreation, health and well-being through sporting and cultural activities and events.
- maintain and develop the biodiversity of the Royal Parks, protecting their wildlife and natural environment, promoting sustainability in the management and use of the Royal Parks
- support education by promoting public understanding of the history, cultural heritage, and natural environment of the Royal Parks
- promote national heritage, hosting and facilitating ceremonies of state or of national importance within and in the vicinity of the Royal Parks
The Procurement Officer role at Royal Parks is instrumental in enhancing the central procurement function. As part of our Corporate Strategy, we want to secure our financial future and diversify into new areas and so we need someone who can break the mould and make a difference to our services. We have a busy pipeline over the next 12 - 18 months, which the Procurement Officer will play a vital part in delivering.
In this role you will:
- Be responsible for developing and implementing end-to-end procurement strategies.
- Be responsible for undertaking procurement activity leading one-off projects, recurring or one-off procurements and supporting the wider procurement team by responding to correspondence and enquires from internal and external stakeholders.
- Identify opportunities to optimise procurement processes to drive efficiency.
- Manage stakeholder and supplier relationships to ensure effective performance and risk mitigation.
- Proactively stay up to date with market trends, best practices, and new legislation to ensure robust, fit for purpose, compliant procurement processes.
- Undertake benchmarking and expenditure analysis to help inform decision. Makers of procurement strategies and recommended routes to market.
- Vary/Extend/Modify contracts and manage supplier relationships to secure favourable terms and conditions.
- Ensure the Contracts Register is maintained with accurate data to aid with timely pipeline planning.
- Assist with KPI drafting and electronic systems used to monitor and assess supplier performance to ensure adherence to contractual obligations and service level agreements.
- Present advice and recommendations in a variety of formats to stakeholders at forums and meetings.
- Ensure procurement processes at TRP are undertaken in accordance with sustainability and social value strategies.
This is an exciting new opportunity with a chance to make a difference to TRP as there will be a chance to get involved with varied work, collaborate with different teams, and ensure compliance across TRP.
About you
To be considered for the role as a Procurement Officer, you will need:
- Experience in a public sector procurement setting.
- Be willing to work towards, a CIPS qualification.
- Be willing to work towards, the Transforming Public Procurement Certification Module for the Procurement Act of 2023
- Experience of pre and post procurement management life cycles
- Experience of benchmarking and procurement related data analysis
- Experience in using e-tendering systems and UK Procurement notice portals.
- Ability to develop and implement procurement and contract management strategies.
- Strong communication and interpersonal skills
- Working knowledge of contracts, finalising contracts, and applying UK Public Procurement legislation
- Strong prioritisation and organisational skills
- Experience with supply chain risk mapping.
- Experienced in training stakeholders or team members on procurement practices, systems, or processes.
We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an "Accessibility Tools" button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.