You will be responsible for reception and telephone duties, welcoming visitors, diary management, taking deliveries and supporting the administration team with day-to-day admin tasks
Client Details
A well established school in Caterham.
Description
- To act as the first point of contact for all visitors to site, following safeguarding processes at all times including checking ID documents and correct signing in and out procedures.
- Answering telephone queries.
- Liaising with office suppliers.
- Gate control.
- Identifying the caller's Requirements for internal and external queries, providing an appropriate response.
- Receiving, logging, passing on and if necessary, following up messages for colleagues in a timely and effective manner so that visitors are made to feel welcome and that colleagues can be notified about visitors.
- Copying, collating and distribution of documents, operating and completing basic support activity for a standard copying machine.
- Operating a computer to access databases and using word processing applications when required.
- Maintaining, updating, sorting and retrieving a range of records/statistical data, including monitoring/ordering of stationery and office supplies if appropriate.
- Accurate filing, indexing, retrieving and other related work.
- Prepare documents, reports and presentations as required.
- Typing and setting up documents such as letters and reports.
- Keeping computer records up to date, e.g. filing.
- Managing post.
- Diary Management.
- Maintaining the condition of the reception area and arranging for necessary repairs via Maintenance team.
- Circulation of announcements as required.
- Assisting and liaising with the Referrals team, receiving and passing on of phone enquiries, organising assessment dates.
Profile
- Excellent communication and interpersonal skills
- Strong organizational abilities
- Proficiency in Microsoft Office
- Previous reception or customer service experience is a plus
Job Offer
- Life assurance
- Pension
- Perkbox - offering high street discounts.
- Employee assistance programme
- Car lease scheme
- Fully funded training and qualifications
- Bike to work scheme.
- Free membership to our Health cash back plan - Claim back money on services such as dental, optical, physio and many more.