Position Requirements and Responsibilities
General Office Administration
- Maintain efficient and effective administrative systems and procedures.
- Deal with incoming telephone calls passing to relevant person.
- Produce and format letters, fee proposals, minutes of meeting, e-mails and reports, using audio typing equipment where required.
- Issue letters, fee proposals, e-mails and reports on behalf of the teams.
- Prepare and update staff company CVs
- Update records and databases.
- Attend and minute meetings.
- Arrange meetings with external clients and internal team members on behalf of teams.
- Organise company travel bookings.
- Dealing with incoming and outgoing mail.
- Maintain Site Work Task Briefing sheets and lone-working systems for staff on site, recording relevant check-in information.
- Ad-hoc tasks to support the teams, when and as required.
Human Resources
- Manage the recruitment and leavers process.
- Manage the induction of new staff.
- Liaise with finance on payroll matters
- Maintain staff contracts and all personnel information/records.
- Maintain and gather data regarding EDI, Health, Fair Working
- Maintain contracts for all sub-consultants engaged by IKM.
- Maintain records of staff sickness and maternity/paternity leave.
- Management of six-monthly staff appraisals, including co-ordinating appraisal actions and outputs.
- Management and maintenance of the staff handbook.
- Management of holiday purchasing system
- Support to Directors for following initiatives: Wellbeing, Young Person Strategy, Fair Working
- Organise training for staff.
- Organise medicals and D&A testing for staff.
- Ensure training and medical records kept up to date.
Qualifications & Experience
- Educated to HNC/HND or Degree level, with at least 5 years relevant office experience.
- Excellent knowledge of Microsoft packages, in particular Word, Excel, PowerPoint, Project, Visio.
- Experience of diary management.
- Good typing speed.
- Previous experience of HR administration is preferred.
Desirable Attributes:
- Excellent communication skills, both verbally and written.
- Excellent attention to detail and good numeracy skills.
- Good telephone manner and client liaison skills.
- Enthusiastic and outgoing personality.
- Embraces teamwork but can work independently.
Benefits:
- Competitive salary.
- Contributory pension scheme after 3 months
- Option of private healthcare
- Death in Service Payment
- 30 days holiday, increasing to 31 after 2 years' service
- Option to purchase additional holiday
- Cycle to Work scheme
- Reimbursement of Professional Body Membership fees
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.