Job Title: Temporary Accounts Payable Administrator (Full-time)
Location: Cambridge, UK (3 days per week in office)
Duration: 3-6 months (with potential for permanent placement)
About the Role:
We are seeking a motivated and experienced Accounts Payable Administrator to join our client's team on a temporary basis. This role offers an excellent opportunity to work in a dynamic and fast-paced environment, providing crucial support to the finance department. The successful candidate will support managing the accounts payable function for UK operations.
Key Responsibilities:
- Setting up new suppliers in our system
- Managing accounts payable inboxes
- Releasing purchase orders in our ERP system (IFS), ensuring correct cost centres, project codes, and VAT treatment
- Processing supplier invoices and resolving discrepancies
- Coordinating with operations to confirm receipt of goods before invoicing
- Identifying prepayments and allocating costs appropriately
- Reviewing open purchase orders monthly
- Assisting with the creation and management of purchase orders
- Downloading invoices from supplier portals
- Reviewing aged creditors and debit balances monthly
- Conducting self-reviews and correcting transactions as necessary
- Reconciling supplier statements and bank transactions weekly
- Performing monthly bank reconciliations
- Updating system and process documentation as needed
- Supporting the finance team with additional tasks as required
Ideal Candidate:
The ideal candidate will have a proven track record of working in a small company setting and possess strong teamwork and execution skills. You should be comfortable working independently and efficiently in a high-paced environment. Prior experience with ERP systems and a solid understanding of accounts payable processes are highly desirable.
Vitae Financial Recruitment Ltd is acting as an Employment Business in relation to this vacancy.