Our client, a global creative digital media agency, is recruiting for an enthusiastic Finance Administration Executive to join their team based in their Central London office on a hybrid basis.
Key responsibilities:
- New client set up / New supplier set up (10%)
- Booking with suppliers (20%)
- Receiving and managing invoices from suppliers (20%)
- Forecasting (25%)
- Client Billings (25%)
- Booking media onto SYNC tool
- Share buy IDs with suppliers / account teams and managing queries with relevant teams
- Distribute monthly exchange rates to planning teams where necessary.
- Query invoice irregularities with suppliers
- Confirming invoices to booking IDs so AP can match and pay
- Prepare and collate invoices to send to payables team to issue payment (where applicable)
- Assist Anti-Phishing process where necessary
- Budget tracking across accounts for an accurate annual / monthly forecast of spends
- Media channel investment tracking and monitoring
- Finance data organization
- Ownership of PO tracker and filling of all client shared POs and invoices
- Management of SYNC tool to ensure correct entities are set up in relevant currencies.
- Work closely with digital trading teams & planning teams to accurately reconcile monthly spends.
- Submitting all monthly bookings via SYNC in a timely manner so the billing team can access and issue the invoices accordingly.
- Assist the credit control team in following up on any overdue / unpaid invoices.
- Ownership of local market invoice tracker
- Ownership of billed / unbilled report for back up clients
- Work closely with account teams on yearend accrual process per client
Required Skills:
Ideally you will have a minimum of 12 months previous experience in a similar Finance / Media based role, preferably in a fast-paced media environment who is well organized, proactive and tenacious with a good eye for detail.
If this sounds like you then please send us your CV now!
Due to the high volume of applications, only successful candidates will be contacted.