Job Title: Sales Administrator & On Air Events Co-ordinator
Industry: High End Beauty & Skincare Brand Management
Full/ part time: Full time
Updated: March 2024
Salary: £25-28k+ bens
NB: Training will be given to someone with some previous Admin experience (1year minimum previous office based experience) and demonstrable drive & enthusiasm ie your experience doesn't need to be directly relevant it's the attitude and interest in the Industry that will be key for this role
Job Description
My Client is a major player in the skincare & suncare industry offering a popular range of premium products to prestigious retail clients and direct to consumers. Winning multiple awards and attracting outstanding reviews, our brands can be seen across the UK as well as expanding into International markets. Our impressive client base includes: Marks and Spencer, John Lewis, Waitrose, Boots, Amazon, Fenwick, Jojo Maman Bebe, Space NK, Feel Unique, Gorgeous Shop, Look Fantastic, and WH Smith Travel Retail.
Due to our continued expansion and rapid sales growth we now seek a passionate and driven Sales Administrator / On Air Events Coordinator to join our successful sales team at our Head Office in Redhill, Surrey.
Job Title:
Admin & On Air Sales Coordinator
Full/ part time: Full Time Office based in Redhill with fully expensed travel to West London TV Studios as required therefore a car driver would be ideal. Further down the line occassional international travel may be desired (most often to Germany, USA, other destinations such as Dubai, France & Switzerland - again this would be fully expensed and only if personal circumstances allowed ie not an essential part of the job)
Role Overview:
To actively drive and support the Account Director of the Beauty brand with particular focus to develop business with the TV shopping channel QVC. To ensure the smooth running of show preparation for airing on shopping channels across all countries Worldwide.
Responsibilities
Working closely with Account Director on the sales operation of my Client with QVC to include range planning and annual strategy.
Working closely with Account Director to use show and sales analysis to meet sales targets and strive to exceed these by maximising and creating opportunities
Effectively plan stock and consumables necessary to fulfil orders from QVC, while managing stock levels in order to mitigate overstocking and 'out of date' stock being held
Proactive communication with QVC and the Brand to ensure seamless delivery of product to end market to include details such as new VT and claims from Brand
All meetings needed at QVC and communication with Brand
Processing QVC purchase orders from initial receipt - inputting on to EXACT (my Client's warehouse management software) and liaising with warehouse to ensure timely delivery booking
Constant communication and updates with the Brand team at my Client to ensure guest is ready for on-air - confirming airtime/availability/PAL
Ensuring that all show preparation is ready in a timely manner
Working closely with Sales Director on preparing details of new products, legal claims forms, VTs and 'before and after' shots to ensure are compliant for on-air
Manage returns to the business (RTV/ CRTV) in a timely and proactive manner
On Air Sales Support
Managing the processing, submission, follow-up, and maintenance of legal documents for claims to be made on-air. To include but not limited to on-air claims statements and price comparison forms.
Preparing and submitting price comparisons and regularly revisiting price comparisons for 3-month rules.
Ensuring any on-air props are made available for guests in advance of shows and managing any on-air requirements for models and on-air assets.
To include model booking, T-shirts, plinths, branding, samples (presenter, model, guest and on-air), set design (TSV), VTs, slides and demos, overviewing blueprint management, B & As etc.
Monitoring relevant online content to ensure this is maintained to current artwork and information standards for all brands.
Coordinating with Brand Managers/ Regulatory & QA Manager to ensure that any samples required are sent out in a timely manner.
DESIRED EXPERIENCE / COMPETENCIES
NB: Training will be given to someone with some previous Admin experience and demonstrable drive & enthusiasm ie your experience doesn't need to be directly relevant it's the attitude and interest in the Industry that will be key for this role
Highly organised self-starter with a meticulous attention to detail
Excellent communication skills
Highly organised with good computer skills
High competency in working with the Office package (Word and Excel being the priority)
Have a good ability to communicate confidently with a range of people both on the phone and face to face.
A good understanding of the shopping channels we work with
Self-motivated
Focused on delivering outstanding service with a can-do attitude.
Proven ability to manage multiple projects concurrently while paying strict attention to detail
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This role will NOT be home based, please do not apply if you are looking to work from home.
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If this is of interest to you and you meet the criteria, please send your full CV including details of:
- Your current and expected salary package
- Your availability for interview
- Your notice period / availability to start work.
- Your full home address and, if not local to Redhill, details of your relocation plans
- Applicants are welcomed from all backgrounds - on the proviso that you are legally able to work and remain in the UK - , if you would need to relocate in order to work in Surrey please give details in your application.
- Similarly if you require any special equipment or conditions for any disabilities please also provide details.
This vacancy is advertised by Dawn Calverley of Blue Compass Recruitment