We are currently seeking a diligent and proactive Accounts Payable Assistant to join our dynamic finance team. The successful candidate will be responsible for maintaining accurate and up-to-date accounts payable records and providing administrative support to the accounts department.
Main Duties
- Code and enter purchase ledger invoices into the accounting system, ensuring correct cost centre allocation and approval.
- Review purchase invoices for accuracy and completeness.
- Arrange daily payment of invoices and send supplier remittances as required.
- Reconcile supplier accounts regularly to ensure correct balances.
- Reconcile supplier statements in preparation for payment.
- Post payments to the ledger and allocate accordingly.
- Address supplier queries promptly and efficiently.
- Assist the Senior Purchase Ledger with various tasks as needed.
- Proactively oversee the aged debt on the payables ledger, focusing on resolving debts older than 30 days.
- Collaborate with the team to resolve invoicing disputes both internally and externally.
Other Duties
- Support the accounts team with administrative duties, including handling telephone calls, managing office supplies, and processing incoming and outgoing post.
- Assist senior members of the accounts team with any accounting tasks as required.
Responsibilities
- Complete tasks efficiently and within set timeframes.
- Communicate clearly and professionally with customers, management, and colleagues, upholding respect and integrity.
- Evaluate the impact of actions, suggesting improvements for efficiency and quality.
- Adhere to company policies, procedures, and codes of conduct.
Person Specification
- Strong problem-solving abilities, attention to detail, and reliability.
- Proactive, innovative, and able to work effectively both independently and as part of a team.
- Ability to prioritise workload and excel in a fast-paced, pressured environment.
- Good written and verbal communication skills.
- Excellent IT skills, including proficiency in Excel (v-lookups and pivot tables).
- Experience with at least one accounting package.
- Strong organisational skills and the ability to work without supervision.
- Open to feedback and committed to personal and team development.
- Team player with a positive ‘can-do' attitude.
Desirable
- Possession of or working towards a recognised accountancy qualification.
- Minimum of 2 years' experience in an accounts role.
To apply for this Accounts Payable Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role. We look forward to welcoming a new member to our team who is eager to contribute and grow with us