Payroll Assistant **Immediate Start**
(3 months Fixed Term with possibility of Extension)
We are seeking a dedicated and detail-oriented Payroll Assistant to join our dynamic team on a fixed-term basis. The ideal candidate will have experience in payroll processing and a strong understanding of payroll regulations and procedures. This role is integral to ensuring accurate and timely payroll for our Head Office and Freelance staff, as well as managing various payroll-related tasks and employee benefits.
Core Responsibilities:
- Process monthly payroll for Head Office and Freelance staff.
- Collect and input all required new starter documentation such as P45, HMRC New Starter Checklist, bank details, etc.
- Manage all employee data input into our payroll system and ensure reporting data is correct (e.g., department).
- Ensure all fixed and variable payroll elements are accurate each month and fully checked before processing payroll.
- Liaise with relevant departments on any monthly deductions required for payroll (i.e., credit card expenses, salary sacrifice, etc.).
- Freelance Payroll: Send out payroll sheets to production, track progress, review sheets, and ensure all contracted employees are included.
- Action all necessary work in relation to salary/rates, pensions, statutory sick pay, statutory maternity pay, statutory paternity pay, holiday pay, general absence, etc.
- Liaise with our payroll provider to ensure all information is submitted accurately for payroll, resolving any questions that arise.
- Perform checks on payroll reports when they come through.
- Complete end-of-month payroll reconciliation.
- Liaise with HMRC and other appropriate third parties as necessary.
- Manage US weekly payroll data input and validation for staff in Los Angeles using Paylocity.
Qualifications:
- Proven experience in payroll processing and management.
- Strong understanding of UK payroll regulations and procedures.
- Proficient in using payroll software and systems.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple tasks and work under pressure to meet deadlines.
- Strong communication skills and ability to liaise with various departments and external parties.
- Experience with US payroll systems (e.g., Paylocity) is a plus.
This is an exciting opportunity for a payroll professional to contribute to a growing company and ensure the smooth running of our payroll operations. If you are proactive, meticulous, and have a passion for payroll, we would love to hear from you.