CRP Group are looking for an Adminsitrator/ Reception Assistant for one of theit clients who are a busy law firm based in London. They are looking to bring on an Administrator to provide all round administrative assistant and reception support.
The Administrator will be responsible for:
- File creation, closure and archiving.
- Assisting with compliance processes and procedures, including file scanning, shredding and record maintenance
- Creation and delivery of court bundles.
- Reception duties, record and communicate telephone messages.
- Photocopying, printing, faxing, and filing
- Meet and greet visitors, provide hospitality as required
- Diary Management: set/cancel appointments, send meeting reminders, booking travel arrangements.
- Maintain and compile records, spreadsheets and presentations using various IT programs and software;
- Process and proofread documents: Work with Microsoft Word or other software, typing and sending emails, letters or documents.
- Prepare agendas and take minutes for meetings.
- Setting up conference calls and typing up meeting notes.
- Creating mailers/promotional items.
- Sort, frank, distribute and send in-coming and out-going post.
- Arrange couriers where required.
- Records or contact list management and dataentry.
- Deal wherever possible with routine client enquiries and communications.
- Assist fee earners/departments/members of staff as directed.
- Any other task that will improve overall efficiency and administrative functions within the business
The successful Administrator will have/ be:
- 2 years experience in an admin support role dealing directly with clients/3rd parties.
- Excellent command of written and spoken English.
- Ability to stay calm and focused in a deadline driven environment.
- Detail oriented, excellent attention to detail and ability to multi-task.
- Ability to prioritise own workload with exceptional time management/organisation skills.
- Ability to use IT systems/applications (MS Office) proficiently and learn new IT skills as required.
- Confident and professional telephone manner.
- Friendly team player who takes initiative to help meet team goals.
- Positive attitude with a pro-active approach to responsibilities.
- Client facing experience and an understanding of what this requires.
- Commitment to diversity, inclusion and equality.