We are currently seeking a highly skilled and motivated Senior Administrator to join a hugely successful business, with a dynamic team, based in Whitstable. As the Senior Administrator, you will play a crucial role in providing administrative support to the Projects & Technical Director, ensuring smooth operations and effective communication within the organisation.
Please find all the details below:
Job title: Senior Administrator
Location: Whitstable
Salary: £30,000
Hours: Monday - Friday, 9am - 5:30pm
Responsibilities:
- Produce high-quality short term contracts and other documents using templates.
- Ensure timely submission of documentation from subcontractors and employees, maintaining a comprehensive matrix for recording.
- Coordinate travel arrangements for project teams, including flights, taxis, hotels, and visa applications.
- Update company records and documents relevant to projects and teams.
- Assist in the preparation and submission of tenders and O&M manuals.
- Prepare meetings and related materials, and coordinate arrangements for Director's guests while demonstrating excellent hospitality skills.
- Handle confidential documents with utmost discretion.
- Manage projects payroll efficiently.
- Perform general office duties, including maintaining digital and hard copy document libraries, files, and archives.
- Communicate effectively with clients and contractors at a high level.
- Attend and minute weekly projects meetings, including remote link-ins with site managers.
- Multitask and prioritise tasks to manage changing requirements and react quickly to unforeseen circumstances, such as changing flights or mobilising additional staff at short notice.
- Troubleshoot and problem-solve to overcome challenges.
Requirements:
- Excellent proficiency in producing high-quality documents using Excel and Word.
- Ability to work effectively in a fast-paced and reactive environment.
- Strong written communication skills for producing professional correspondence.
- Exceptional proofreading skills.
- Knowledge of Microsoft Project software (beneficial).
- Previous experience in a health and safety-driven environment (beneficial).
At our client's organisation, you will have the opportunity to grow and develop your skills while contributing to exciting projects. Full training will be provided to support your success in this role. If you are a proactive and detail-oriented individual with a passion for administration, we would love to hear from you.
- ** Please note that to fulfil this role, the successful applicant must obtain government security clearance to SC level. Our client will arrange and support the application process. ***
Next steps:
Join our client's team and make a difference in an organisation that values your expertise and contributions. Apply today!
Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a £100* voucher of your choice! Terms apply*
Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Manager) or Nicola (Permanent Consultant).
We look forward to your application.
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