My client are seeking a dedicated Property Administrator to support the Estates Manager in the management of a diverse portfolio of residential, commercial and industrial properties. The role encompasses a blend of 70% estates administration and 30% office administration, including tasks related to accounts, operations, office management and reception. The ideal candidate will be solution-oriented and capable of working independently in our brand-new, high-spec offices located in a rural setting.
Day to Day of the Role:
- Provide general administrative support to the Estates Manager.
- Assist with potential tenant viewings and act as the first point of contact for Estates department enquiries.
- Take minutes at Estate Meetings and manage routine maintenance and repairs administration.
- Maintain assured contractor database, including insurance and certification documents.
- Keep reliable records and filing for each property/tenancy and act as Tenant liaison.
- Assist with insurance records and annual renewals, diary management and scheduling for the Estates Manager.
- Administer staff accommodation, draft tenancy agreements and organise marketing for vacant properties.
- Produce Record of Conditions for ingoing tenants and dilapidation schedules for outgoing tenants.
- Collaborate with the Financial Controller for monthly invoicing and manage compliance issues and schedules.
- Arrange safety certificates, obtain quotes for repairs, negotiate rental offers and undertake tenant referencing.
- Handle tenant onboarding, including key handovers, and purchase materials for maintenance and projects.
- Prepare and submit Court applications and manage Council Tax Bills, TV Licensing enquiries and utility meter readings.
- Organise klargester services, update gate database, chase arrears and maintain key cupboard.
- Provide phone cover for reception as needed.
Office Administration:
- Cover reception and phones during absences, assist with financial administrative tasks and handle general ad hoc projects.
Required Skills & Qualifications:
- Experience in residential and commercial lettings is desirable.
- Proven administration experience.
- Full driving licence is essential due to the rural office location.
- Excellent communication skills and good IT proficiency.
- Ability to use initiative and work with limited supervision, highly organised.
Benefits:
- Competitive salary based on experience.
- Opportunity to work in a modern, well-equipped office environment.
- A role that offers a diverse range of responsibilities and the potential for career growth.
To apply for this Property Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.