EXECUTIVE ASSISTANT
An exciting opportunity to join a leading global consultancy firm as an Executive Assistant, supporting VP and MD level executives!
EXECUTIVE ASSISTANT ROLE:
- Providing high standards of administrative support to Partners and Directors
- Ensuring all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy
- Supporting a Partner Managing Director as you develop in the role
- Administering diaries, including organising internal and external meetings and managing any logistics required
- Processing travel and expenses on an ad-hoc basis for Partners and Directors
- Entering time
- Producing, designing, formatting, and collating documents in Word, Excel, and first drafts in PowerPoint
- Liaising with the Design team to ensure documents are formatted correctly in line with brand
- Occasionally coordinating practice development activities such as external marketing events and marketing initiatives
- Working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required
- Sourcing venues and managing all logistics for events
- Working with the Marketing Team to send invitations, compile mailshots, and marketing packs
- Organising internal events such as team-building activities, lunches, and staff away days with an Administrative Senior Professional
- Managing the Radius database, including taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately
- Producing correspondence such as emails and letters
- Liaising with clients over the phone, email, and in person in a professional and efficient manner
- Liaising with other support teams as required, such as IT, Legal, OM & Facilities, and HR, to meet the needs of the business
- Helping other Assistants where necessary and providing cover for holiday/sickness
- Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc
EXECUTIVE ASSISTANT ESSENTIALS:
- Minimum 8 years supporting VP or MD level as an EA or PA within Professional Services
- Experience with complex travel bookings (timezones, visas, accommodation, itineraries)
- Experience with complex diary management
- Project management experience
- Events management experience
EXECUTIVE ASSISTANT BENEFITS
- Opportunity to earn up to a 20% bonus depending on performance
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.
For information on how we process personal information please refer to our website:
How We Use Your Personal Information
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At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.