EA - Maternity Contract
An exciting opportunity to support the Chief Executive Officer (CEO) and Chief Underwriting Officer (CUO) of a global insurance firm based in the City of London. You will be responsible for all aspects of administrative support for the CEO and CUO.
What you will help us do
- Provide calendar management for the CEO and CUO: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
- Proactively manage the CEO's inbox recognising what needs to be dealt with and keeping the CEO on top of tasks
- Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including: assisting with special projects as needed; producing documents, reports, and formatting presentations; collecting and preparing information for meetings, making travel arrangements; and completing expense reports.
- Support the CUO with diary, travel arrangements, expenses and work on any special projects they may have
- Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO and CUO, including those of a highly confidential or critical nature
- Work closely with the CEO/CUO to keep them well informed of upcoming commitments and responsibilities.
- Anticipate needs in advance of meetings, conferences, etc.
- Work collegially with all EA's and PA's across the group to ensure smooth running of the group Exec team meetings and projects
- Support Global Head of HR & Communications where necessary when delegated PA is on leave
- Other projects/duties as assigned for the overall benefit of the organization
What you require for the role
- Significant executive support experience, including supporting C-level executives
- Expert proficiency with Microsoft Office
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail
- Aptitude to make informed decisions regarding priorities
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information
- Excellent judgment is essential
- Ability to switch gears at a moment's notice
- Open, innovative and inclusive mindset
- Collaborative spirit
- Results-oriented