Purpose and Objectives
To provide HR administrative support to the People team and ensure that all HR related processes are carried out effectively and in compliance with our policies and procedures. Point of contact for employees regarding HR-related inquiries and processes. General administrative tasks across the business to include travel arrangements. Responsible for facilities across the two offices and ensuring the London office is secure.
Key Responsibilities
Talent Acquisition
Support with the recruitment process by advertising the roles and organising interviews with selected candidates.
On-Boarding
Support the onboarding process by preparing the offer pack which includes the offer letter and contract.
Liaising with the new starters to ensure they return their on-boarding forms ahead of their start date.
Complete the reference request process
Policies and ensuring they are updated by those responsible
Take responsibility for Health and Safety policy and ensure all associated documentation is maintained
Assist in formatting reports and producing reports for presentations
Provide diary management and administration support to senior management teams
mplete the reference request process.
Order laptop and mobile phone and ensure it is delivered prior to the employee's start date.
Employee record management
Maintain accurate and up-to-date employee records. Ensure the confidentiality and security of sensitive employee data.
End of Probation process
Complete the end of probation process which includes benefits management.
Payroll
Gather payroll information throughout the month and send to the finance manager.
Training and Development
Coordinate and schedule training sessions for employees.
Maintain training records and ensure that employees complete required training.
Off-Boarding
Process leavers and organise the exit interview.
Ensure that the IT kit is returned
General Colleagues support
Management of annual leave system and day-to-day staff queries
Arrange staff gifts, such as leaving cards/gifts
Manage travel & hotel bookings
Book meeting rooms
Ordering PPE for Altair's property team
General Colleagues support
Booking flights and accommodation for international travel
Arranging Visas
Supporting health checks / vaccinations etc. prior to travel
Process documentation for the international team. (incl. printing / posting / arranging the notarising and signing of hard copy documents)
Office Support
Ensure stock levels are maintained for all office administration supplies, including but not limited to; kitchen and cleaning supplies
Manage contract and price negotiations with office vendors and service providers
Ensure that all facilities-related matters are resolved in a timely manner and maintain all related contracts
Manage and communicate with the office cleaning services
Arrange regular testing for electrical equipment and safety device
Provide general support to visitors including booking lunches and providing refreshments
Take responsibility for fulfilling the role of Fire Marshal
Corporate Support
Policies and ensuring they are updated by those responsible
Take responsibility for Health and Safety policy and ensure all associated documentation is maintained
Assist in formatting reports and producing reports for presentations
Provide diary management and administration support to senior management teams