Senior Purchase Ledger Clerk
My client, a leading wholesaler, is currently looking to grow their Finance team, and introduce a Senior Purchase Ledger Clerk to the company! This role is highly varied and hands-on, working closely with our small team of five. The right candidate will envision a long-term future with us, benefiting from a structured development plan. You should have at least two years of experience in a finance department, proficiency with accounting ledgers and Excel, and confidence in preparing month-end management account packs.
Salary: Up to £35,000
Location: Bristol
Key Responsibilities
Invoice Processing
- Receive, review, and process supplier invoices, ensuring accuracy and approval.
- Code invoices to the appropriate general ledger accounts.
- Enter invoice details into the accounting system.
Supplier Payments
- Prepare and process electronic transfers and payments.
- Monitor accounts to ensure timely payments and resolve invoice discrepancies.
- Maintain and update the supplier database with payment details and contact information.
Reconciliation
- Regularly reconcile supplier statements to ledger accounts.
- Investigate and resolve discrepancies between supplier statements and company records.
- Assist with month-end and year-end closing processes by reconciling accounts payable transactions.
Liaison
- Liaise with suppliers and internal departments to resolve payment and invoice issues.
- Respond to supplier queries and follow up on outstanding invoices.
- Maintain good relationships with suppliers through timely and accurate communication.
Record Keeping
- Maintain accurate and up-to-date purchase ledger records.
- Ensure proper filing and storage of financial documents.
- Assist in audits by providing necessary documentation and explanations.
Compliance and Procedures
- Ensure all financial transactions comply with company policies and relevant regulations.
- Adhere to internal controls and financial procedures.
- Continuously seek to improve processes and procedures for greater efficiency.
Monthly Management Accounts
- Complete monthly prepayment and accrual packs with balance sheet reconciliation.
- Take ownership of general ledger controls to trial balance level.
- Conduct monthly supplier recharge reconciliations.
- Prepare monthly variance analysis of overhead nominals against budget, attending monthly review meetings with the Finance Manager and Managing Director.
General
- Provide backup for all team members, including delegating tasks and supporting the team when the Finance Manager is traveling or on leave.
- Participate in ad hoc projects in collaboration with the procurement team.
Skills
- Strong aptitude for finance and proficiency in accounting software
- Self-motivated with strong team integration skills
- Technically enthusiastic, willing to learn all aspects of the ERP systems and become the "expert"
- Working towards or already qualified (AAT)
- Exceptional IT skills, particularly in Excel
- Excellent organizational and time-management skills
- Strong delegation skills and ability to support other team members
- Excellent communication and interpersonal skills, comfortable interacting with internal and external stakeholders at various levels
- Proficiency in Microsoft Office Suite, particularly Excel.
If you are a skilled Purchase Ledger Clerk (qualified or part-qualified), looking for a new challenge, then please apply today!
Key words: Purchase Ledger, Accounts Payable, Supplier Accounts, Accounting, Reconciliation, Invoices, Liaison, AAT, Association of Accounting Technicians, Month End, Year End,
Location: Bristol, Bath, Chipping Sodbury, Weston-super-Mare, Trowbridge, Newport, Glastonbury, Tetbury, Frome, Chippenham, Nailsea, Bradford-on-Avon