Post Title: Academic Workload Allocation Manager
SBU/Department: Office of the Vice-Chancellor (OVC)/Strategic Planning team
FTE: 1.0FTE (working 37 hours per week)
Duration of Contract: Permanent
Salary: UH9 £56,021pa to £63,029pa with potential to progress to £66,857pa by annual increments on achieving designated skills and experience
Annual Leave: 30 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year
Location: College Lane campus, Hatfield
We are looking for an Academic Workload Allocation Manager to join the University's strategic planning team based in the Office of the Vice-Chancellor (OVC). This is a newly created post to manage the recently developed academic workload allocation system and the associated processes. We are looking for a committed and creative individual to drive this forward and embed the new system in a collegiate and collaborative manner working with multiple stakeholders.
This is a key role and is a fantastic opportunity to join the growing professional strategic planning team at the heart of the University. You will report to the Head of Planning and work closely with our Executive team, particularly the Deputy Vice-Chancellor, and a range of teams from across the University including Deans of schools and academic leads. The Academic Workload Allocation Manager will require both high level technical skills and excellent organisation, communication and people skills.
We work to the flexible location principles, with the expectation that the successful applicant will work at least two days on campus in Hatfield each week, or as business needs require.
The successful applicant will join the University at an exciting time as we finalise and launch the University's next Strategic Plan for 2025-30.
There will be a two-stage recruitment and selection process, including a presentation element followed by panel interviews which will take place at our College Lane campus in Hatfield.
Main duties and responsibilities
The Academic Workload Allocation Manager will be responsible for the development, management and embedding of the University's new Workload Allocation Management System (WAMS), and the operational delivery of the academic workload system (both the IT system and the planning aspects), ensuring the aims of the University are met.
They will develop a detailed understanding of the new Academic Workload Allocation Framework (guidance for managers for allocating work to academic staff, and workload activities and tariffs) and the Simitive Workload Allocation Management System (WAMS), including the calculations which drive the system and the associated data imports and exports with other University systems.
As the internal system owner, you will be expected to develop policies and processes for workload management and to collaborate with internal stakeholders and peer universities to identify and implement best practice in workload management. You will also support the University's governance group, senior management, and individual academic staff across the University.
Skills and experience required
Substantial experience in a relevant role (e.g. Workload Manager, Management Information Officer, Data Manager, Data Business Partner), experience using a workload management system and experience in writing, and monitoring the implementation of, new policies and processes and providing guidance to staff are essential for this role. You will also have experience of building, maintaining, and utilising successful working relationships and experience of balancing priorities and competing stakeholders.
You will be required to have excellent IT skills and familiarity with common computer software applications including online tools for hybrid working arrangements as well as strong organizational skills and good communication skills with proven tact and diplomacy for working with multiple stakeholders across the University.
Qualifications required
You will be educated with a minimum of a Degree or equivalent, or experience at an appropriate level.
Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.
We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.
Closing Date: 27 August 2024
Interview Date: TBC - envisaged to take place in mid-to-late September 2024
Reference Number: 060695
Date advert placed: 13 August 2024
Our vision is to transform lives and UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships, personal and professional development and family-friendly policies. #GoHerts
Apply online.