Facilities Manager
We are seeking a Facilities Manager with 18 months or more of experience to join our team, managing a commercial portfolio in the Home Counties. The successful candidate will be responsible for the maintenance and day-to-day operations of commercial buildings and properties, ensuring that facilities operate smoothly and efficiently. This role requires a strong blend of technical expertise, management skills, and a deep understanding of safety protocols.
Key Responsibilities:
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Maintenance and Repairs:
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Conduct quarterly and monthly inspections to ensure all facilities are in optimal working condition.
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Schedule and oversee routine maintenance and handle emergency repairs as needed.
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Coordinate with contractors and service providers to ensure timely and effective service delivery.
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Collaborate closely with the asset manager to keep tenants informed about ongoing and upcoming works.
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Safety and Compliance:
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Ensure all facilities comply with local, regional, and national regulations.
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Conduct regular safety inspections and audits, implementing necessary safety protocols and emergency plans.
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Maintain up-to-date records of compliance and safety measures.
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Financial Management:
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Manage the facilities budget, including raising purchase orders, performing reconciliations, and liaising with the accounts team.
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Monitor and control expenses related to maintenance, repairs, and overall operations.
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Identify and implement cost-saving opportunities without compromising service quality.
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Ensure that tenants keep utilities payments up to date and handle service charge arrears and insurance claims.
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Technical Knowledge:
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Possess a solid understanding of building systems, including electrical, plumbing, and HVAC.
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Familiarity with MRI Qube software is beneficial for updating maintenance schedules and inspection records.
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Communication:
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Serve as the first point of contact for tenants regarding all facility-related queries.
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Exhibit strong verbal and written communication skills to interact effectively with staff, suppliers, and stakeholders.
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Problem-Solving:
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Take a proactive approach to identifying and resolving issues before they escalate.
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Demonstrate the ability to make quick and effective decisions under pressure.
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Attention to Detail:
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Ensure all aspects of the facility are maintained to the highest standard.
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Keep meticulous records and documentation for all maintenance, repairs, and safety inspections.
Success in this Role:
To excel as a Facilities Manager, you must anticipate potential issues and address them proactively, balancing technical knowledge with strong management skills. By staying informed and building strong relationships with tenants, contractors, and stakeholders, you can ensure the smooth and efficient operation of the facilities under your care. This role is ideal for someone who thrives in a dynamic environment and is committed to maintaining high standards in all aspects of facilities management.