KEY RESPONSIBILITIES
- Taking inventory of office supplies and ordering
- Helping establish, implement, and maintain office procedures.
- Assisting senior management team when needed
- Excellent written and verbal communication
- Manage online and paper filing systems.
- Record office expenditure and manage the budget.
- Maintain supplies of stationery and equipment and staff uniform
- Maintain the condition of the office and arrange for necessary repairs.
- Oversee the recruitment of new staff, sometimes including training and induction.
- Ensure adequate staff levels to cover for absences and peaks in workload by consulting with temping agencies.
- Assist with staff appraisals, performance management and disciplinary administration.
- Promote staff development, engagement, and training.
- Write reports for senior management.
- Review and update health and safety policies and ensure they're observed.
- Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
- Arrange regular testing for electrical equipment and safety devices, liaise with suppliers of infrastructure to manage maintenance schedules of equipment.
SKILLS REQUIRED
- Excellent organisational and time-management skills
- Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office packages
- Strong IT and typing skills.
- The ability to prioritise tasks and work under pressure.
- The ability to manage your workload efficiently.
- Excellent interpersonal, oral, and written communication skills, with the ability to converse at senior and Board level.
- Negotiation and relationship-building skills
- Attention to detail.
- Flexibility and adaptability to changing workloads.
- A problem-solving approach to work
- Project-management skills
- A familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential.
- Ability to maintain and manage multiple projects in an organised and logical manner, paying strict diligence.
- Excellent teamwork skill, open to others' ideas and suggestions.
- Demonstrate an ability to prioritise amongst competing tasks.
- Must be a natural relationship builder with integrity, reliability, and maturity.