Administrator / Secretary
- Contract Type: Part-time (6-month contract)
- Location: Guildford
- Hours: 22.5 per week
We are seeking a Secretary to join our Secretarial Services Hub in Guildford. This role is crucial for providing fundamental administration support within our local office and assisting with other secretarial services or projects.
Day to Day of the role:
- Process post, scan documents, and distribute to relevant individuals or teams.
- Manage Secretarial service requests from our Secretarial TickIT system, including arranging couriers, booking travel and accommodation, creating purchase orders, processing documents, and handling billing requests.
- Control stationery stock and place orders for the local office.
- Arrange Secretarial Team Meetings, including booking/calendar invites, agenda preparation, and minute-taking.
- Provide support to team members with larger projects or pieces of work.
- Offer shadow cover support for other Secretarial teams, with occasional travel to other offices as needed.
- Support, implement, and maintain Information Security procedures in accordance with our Information Security Policy.
Required Skills & Qualifications:
- Experience in Secretarial or administrative roles.
- Experience working in a professional services environment.
- Proficient in Microsoft packages; Outlook email and calendar, Word, Excel, PowerPoint.
- Minimum of 5 GCSEs including Maths and English.
Benefits:
- Competitive discretionary annual bonus.
- Core benefits including life assurance, group income protection, private medical cover, and 25 days holiday per year with holiday trading (pro-rated for part-time staff).
- A generous pension scheme with an 8% employer contribution from day one.
- Employee Assistance Programme for support with various personal concerns or challenges.
- A range of voluntary benefits to suit different life stages and lifestyles, including tech and cycle to work schemes, dental cover, healthcare cash plan, health assessments, critical illness cover for family members, gym membership, travel insurance, and discounts at numerous retailers.
To apply for this Secretary position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.