We are looking for a Programme Governance and Secretariat Officer to join our Future Materials Campus (FMC) Governance team at AWE Nuclear Security Technologies.
Package: £36,540 to £40,000 (This is open to negotiation for the right person)
Location: RG7 4PR, located between Reading and Basingstoke
We will consider flexible working requests so that your work may fit in with your lifestyle. Just let us know your preferred working pattern on your application. There is some requirement to travel to our offices in London and Berkshire for meetings.
You will be joining the business as the UK government enables us to make a significant investment in our infrastructure through our Infrastructure Programme Delivery team (IPD). This includes two major areas - the Future Materials Campus (FMC), a series of facilities needed to maintain the UK's Continuous At Sea Deterrent for years to come, and Future Infrastructure Programme (FIP), which covers upgrades to our non-fissile facilities. We are building a talented team to make the most of these opportunities. Moving to a programmatic way of working is a new approach for AWE and we need someone who is keen to support us as we transform.
The Programme Governance and Secretariat Officer will support the Programme Governance and Secretariat Lead to deliver effective governance in line with the Programme Governance Framework and agreed Terms of Reference for FMC Executive Committee and its Sub-Committees.
Who are we looking for?
- Proven ability of providing Secretariat support to Executive level meetings to provide accurately documented outputs, including timely production of minutes.
- Cascading decisions and pursuing actions to a satisfactory conclusion.
- Managing all submissions to governance meetings, ensuring that reports and documents are proactively planned, quality controlled for content and submitted on time, to facilitate agile decision making.
- Management of all governance meeting arrangements to ensure that logistics are well managed, and meetings achieve their objectives.
- Able to adapt to changing needs and priorities, to multi-task and work to challenging deadlines and remain highly resilient.
- Confident in providing professional governance advice to key stakeholders in accordance with company policies and governance best practice.
- Proficient in the use of Microsoft Office applications is essential.
Whilst not to be considered a tick list, we'd like you to have experience in some of the following:
- Experience of providing Secretariat support within a large complex organisation and/or Infrastructure Project would be desirable.
- Any recognised Corporate Governance qualification
- Some expertise in corporate governance and/or project or programme management
Key Accountabilities for a Programme Governance and Secretariat Officer :
- Prepare, co-ordinate and circulate governance meeting agendas, reporting packs and papers, formatting and proof-reading document submissions.
- Equip all attendees with the necessary arrangements and materials.
- Ensure outputs, including minutes, actions, and decisions, are accurately documented, and followed up with relevant members.
- Proactively identify governance priorities and related risks, anticipate issues which may arise and propose suggested mitigations.
- Lead on the drafting of decisions and actions arising from specific governance meetings.
- Maintain and preserve Secretariat records in a managed and retrievable way, in line with our policies and procedures.
- Ensure the FMC Programme Governance Framework continuously reflects highest standards of best practice.
- Work collegiately with diverse stakeholders including senior executive and non-executive directors.
- Coordinate all practical arrangements for video conferencing, room bookings and catering.
Everyone who works at AWE brings unique skills and perspectives to the table. We recognise that great people don't always 'tick every box'. That's why we focus on your potential, your fit with our values, your transferable skills as well as your experience. Even if you don't meet every point below, but you feel that this role and AWE are a great fit for you, please go ahead and apply, we'd love to receive your application.
Some reasons we think you'll love it here:
AWE has wide range of benefits to suit you. These include:
- 9-day working fortnight - meaning you get every other Friday off work.
- 270 hours holiday
- Market leading contributory pension scheme (we will pay between 9% and 13% of your pensionable pay depending on your contributions).
The 'Working at AWE' page on our website is where you can find full details in the 'AWE Benefits Guide'.
Important things you need to know:
- You will need to obtain and maintain the necessary security clearance for the role. This will be funded by AWE. The nature of our work does mean you need to be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV.
- We want you to feel comfortable and to shine. Please let us know if you need any adjustments/accommodations during your recruitment journey.
- Interviews typically take place over Teams and are generally a 1 stage process.
Our ambition is to create workplaces where we recognise and celebrate differences, encourage diverse contributions and our employees feel able to be themselves at work. We strive to create a genuine culture of openness and inclusion and encourage diverse applicants. Any inclusion information you provide will be stored in accordance with GDPR and kept separate from your application form and CV, and the information will not be shared with anyone involved in interviewing or making hiring decisions.
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