My client is looking for a highly organised and hardworking individual with a keen attention to detail to join their Project Management Team as a Project Team Administrator
The role requires a high level of energy, enthusiasm, self-motivation, and multi-tasking as well the ability to deal with a pressured work environment and communicate with both external suppliers and clients.
Responsibilities include:
- Administration of multiple projects to a very high standard to deliver to changing and tight timelines.
- Accurate typing of minutes, letters, and reports. Close attention to detail, extensive quality controlling of team output - maintenance of quality standards for deliverables of the Project Management team.
- Liaising with external sub-contractors and suppliers as necessary and any client queries in a professional and polite manner.
- Ensuring that properly structured project files are set up and maintained throughout the progress of projects. This will involve management of and administration of the filing.
- Maintaining a client/sub-contractor/suppliers library with relevant contract information in outlook.
- Where necessary arranging for couriers, drawings to be folded, copied and other ad hoc administration duties.
- Assisting the Project Managers into providing all relevant Operation & Maintenance information to the Design department for compilation.
- Setting up and maintaining output targets for the Project Management support team (i.e. turn around typing of minutes within 24 hours).
- Management of workloads and delivery of expectations within the Project Management department by forward planning workloads with Project Managers, updating weekly check lists on time and efficiently, flagging up any relevant items that might affect any part of the project.
- Diary management for the Project Managers.
- Development of software-based solutions to reduce site and office paperwork and improve our efficiencies of working.
- Work with the support team to provide reception cover and assist other parts of the business where necessary.
Please note, this is a fully office based role with no remote working.
Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions.
We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client