Rewards and Benefits on Offer
- Immediate start date.
- Varied and interesting job role.
- Great resurces.
- Great team culture.
- Any support required is provided.
The Company you will be working for;
Our client is an established and successful company based in South Tyneside. They are currently looking for a Facilities Coordinator to join their team. If you are interested and meet the person specification of the job role, please apply below.
The Job You'll be Doing
- Assist with co-ordination of planned preventive maintenance, depot maintenance and DIY tasks.
- Provide and operate a facilities helpdesk, managing the day-to-day reactive requirements/ enquiries for the depots.
- To support the Facilities Manager regarding all team activities including, but not limited to, technical support, administration, health and safety and security.
- To support the Facilities Manager with projects, such as data analysis and information gathering.
- Assist with depot inspections and upload audit findings onto applicable software platforms.
- Support in conducting fire alarm drills/ evacuations and fulfilling fire marshal responsibilities (home depot).
- Maintain cleanliness and order in meeting/ training rooms, always ensuring the availability of chairs and necessary equipment such as flipcharts and appropriate pens.
- Support with asset management, disposals, and dilapidations.
- Maintain accurate records related to facilities, including all enquiries.
- Keep track of regular and ad-hoc expenses.
- Generating the necessary purchase orders and making invoice adjustments in accordance with company policies.
- Arranging the various visitor's notices and updating the facilities intranet when required.
- Assist on various procurement activities for current and new suppliers.
- Take ownership of the compliance tracker, ensuring all statutory compliance checks are carried out.
- Daily/weekly Health & Safety and fire equipment inspections.
- Keep Fire Log and L8 waterlog up to date.
- Work closely with various departments, understanding their needs and ensuring facilities services align with organisational objectives.
- Liaise with existing suppliers to fulfil facilities requests from customers.
- Support Facilities Manager with various committees/forums.
- Keep stakeholders informed about facilities-related updates, changes, and initiatives through effective communication channels.
- Reviewing of Contractor RAMS (Risk Assessment and Method Statement).
- Support Facilities Manager in procuring vendors and services for our national depots, expanding and updating the contractor list.
- Assisting on-site contractors and ensuring full inductions are conducted and recorded.
- The Company is committed to achieving a high standard of Health and Safety in all its activities and the postholder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation.
- Take responsibility for managing own performance and to participate in any identified training or development opportunities.
- To recognize the importance of fairness and equality in the workplace, to treat everyone with dignity and respect.
- Comply with Company Codes of Conduct, policies, and procedures at all times.
About You
- Full UK Driving Licence.
- Maths and English qualifications - GCSE Level 4 (Grade C) and above.
- Educated to A Level standard.
- Demonstrable experience in buildings and ground maintenance gained from undertaking a similar role.
- Intermediate level of computer literacy, to include MS PowerPoint, Word, Excel and Outlook.
- Excellent time management skills is a forward thinker with strong organisational and planning skills.
- Ability to work under pressure, with the aptitude to think on your feet and resolve issues that may arise.
- Ability to build rapport quickly with managers, colleagues and customers.
- Excellent verbal and written communication skills.
- Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards.
- IWFM Level 3 or above.
- Previous experience in manufacturing or construction industry.