Legal Secretary
Legal Secretary – Private Client Team
Join Our Dynamic and Progressive Law Firm!
At Scott Bailey every team member is a key piece of our puzzle, and we're thrilled to see the unique contributions each member brings. Whether navigating the complexities of law or infusing positive energy into the office, it's the infectious enthusiasm and unwavering dedication from our incredible team that truly sets us apart.
Our roots are firmly planted in the New Forest and Lymington area, but the ripple effect of our exceptional service has extended our influence across Hampshire and beyond. What truly makes us unique is our approach to client engagement—we don't merely serve clients; we cultivate long-term relationships. Each interaction is a chance to forge meaningful connections, turning every client into a valued partner.
Role Overview
Join our dedicated Private Client team as a Legal Secretary in an office-based role, where you will play a key role in supporting our solicitors and fee earners with crucial administrative and clerical duties. You will help maintain the smooth operation of the department by providing comprehensive support in document preparation, client interaction, and case management.
Hours of Work Full Time: 35 hours per week, 9.00-5.00pm Monday to Friday.
Salary Up to 29k per annum (depending on experience)
Benefits
- 34 days holiday per year (including Bank holiday)
- A bonus day off for your birthday
- Free New Forest Parking Clock
- Excellent development opportunities (2023 New Forest Business Partnership Award Winner for Training and Development)
- Open and Friendly Culture
- Fabulous Location on Lymington High Street
- Great opportunities to network and support the local community.
Do you have at least 2 years of experience providing comprehensive administrative and clerical support within a legal setting, ideally within in a Private Client department? If so, we'd love to hear from you!
In this role, you'll:
Client Support:
- Be the friendly first point of contact for our clients, both in person and via phone/email, setting the tone for their experience with us.• Schedule and coordinate consultations and appointments.• Assist clients with inquiries and relay messages to appropriate legal staff.Administration:
- Provide comprehensive administrative support by preparing, formatting, and proofreading legal documents, managing calendars, and organising client files to ensure confidentiality and compliance.• Accurately transcribe dictations from legal professionals, ensuring all documents are proofread for grammar, punctuation, and accuracy.• Handle communications (mail, email, phone calls) and manage both physical and electronic filing systems.• Prepare and send correspondence, ensuring all communications are professional and prompt.• Keep our Fee Earners organised by managing their calendars and ensuring all case deadlines are met with timely follow-ups.• Provide backup support to other administrative staff as needed.
Legal Research and Support:
- Conduct basic legal research under the direction of solicitors.
- Compile and organise information for legal proceedings.
- Assist in the preparation for trials, hearings, and depositions.
In this role you will be required to work closely with solicitors, paralegals, and other legal staff to support case management and participate in marketing activities, whether firm wide, departmental or office based.
What We're Looking For:
We are looking for a skilled Secretary, ideally within a legal firm, with expertise in accurately transcribing dictations, managing client interactions, and handling inquiries and consultations with professionalism.
The ideal candidate will have experience in legal research, supporting case preparation, and ensuring compliance with governed standards, i.e. SRA standards. Strong proficiency in MS Office and legal software as well as adaptability to new systems is essential, alongside excellent attention to detail in document preparation and proofreading. Time management and organisational skills are crucial for handling multiple tasks, managing deadlines and court schedules and maintaining well-organised client files in this fast-paced environment.
Proactivity and independence are essential, as you will confidently take initiative while knowing when to seek guidance. We highly value dependability and collaboration, especially as you work closely with solicitors, paralegals, and administrative staff to support case management, assist with billing, invoicing and financial tracking and contribute to team improvements. Your dedication to client service will shine as you manage inquiries promptly and maintain strict confidentiality in all matters. Flexibility is key, as you will take on various responsibilities, including marketing activities and professional development. Being adaptable and dependable, you will ensure compliance with required standards while effectively supporting fee earners in a fast-paced environment.
If this sounds like you, we invite you to join our team and make a meaningful impact to the Firm and our clients. Apply now to be part of a supportive and professional environment where your skills and dedication will be highly valued.
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