We are looking for an administrator to join our North & East team. As the administrative backbone of our region's growth, you will play a crucial role in the team, managing documents and calendars; systemising processes; liaising with applicants and existing/potential partners.
Your organisational skills and attention to detail will be critical in becoming part of a dynamic team, dedicated to shaping the future of education. This is an exciting opportunity to help progress our regional reach and work in close collaboration with colleagues nationally, to continuously improve the quality of teacher development. You will be a great communicator and problem-solver who enjoys the regular contact and dialogue with our participants and partners.
As Regional Administrator, you will:
- Provide senior administrative support to the team.
- Handle incoming and outgoing communications. This includes screening phone calls, managing emails, drafting correspondence, and responding to enquiries professionally and promptly.
- In the absence of the Line Manager, provide operational management at the Campus.
- Liaise with the senior team regarding the organisation of the events/meetings diary and preparation of any agenda/programme.
- Ensure a seamless, positive experience for potential and existing partners, as well as potential applicants, which reflects the NIoT's ethos and values.
- Liaise with potential applicants/partners before, during and after meetings or events take place and manage an effective administration service.
- Maintain a high level of confidentiality and discretion when dealing with sensitive information, documents, or conversations.
- Prepare event spaces fully for events/meetings when needed. Inclusive of layout, ICT/audio equipment and ensure refreshments are organised and provided.
- Undertake reasonable support requests from other campuses if and when needed, as agreed by line manager.
- Adhere to office procedures and maintain accurate record keeping.
- Maintain a good working relationship with colleagues.
- Demonstrate an active commitment to own professional development.
- To comply with the National Institute of Teaching policies and procedures at all times.
- Undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.
Essential Criteria
- A commitment to the aims of the National Institute of Teaching.
- An interest in the education sector and a belief in the value of teachers and school leaders.
- Exceptional interpersonal and written communication skills.
- Excellent organisational skills and attention to detail.
- Proficient in the use of MS Office software packages, such as Word, Excel and Outlook, as well as search engines and online databases.
- A pro-active approach that focuses on solutions.
- Highly proficient in managing and monitoring processes which drive successful reporting.
- A sensitivity to the requirements of different audiences and an ability to adapt style appropriately.
- A track record of, or the potential to co-ordinate key events or programmes (ideally in the education sector).
Desirable Criteria
- Previous experience of working in a remote and geographically distributed team?
- Previous experience in the education sector
- Experience of using management information systems and/or various online learning environments, particularly Microsoft Teams
- Previous team co-ordination/PA experience?
Key benefits available to all NIoT staff:
- Flexible start and end working times (core hours between 10am and 4pm).
- Flexible working opportunities.
- 27 days' holiday a year (plus 8 bank holidays).
- Membership of a Local Government Pension Scheme.
For more information and to apply online, please visit our careers page.
Closing date: 4 August 2024.
We are currently unable to sponsor visas.
The National Institute of Teaching is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices and are open to job shares, secondments, part-time, and flexible working schedules.
We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.
This post is subject to Disclosure and Barring Service and Occupational Health clearance.