Administrator
My client is a leading provider to those in need of support, specialising in offering various services. Based in Belfast, they are currently seeking an experienced Administrator to join their team.
This is a Part-Time, Temporary position initially for 12 weeks.
Working hours: Monday, Wednesday & Friday (21 hours per week).
With an hourly rate of £13.35 per hour
Access NI Check is required before starting.
Job Role:
You will be responsible for providing effective and efficient administration support, developing, and maintaining appropriate administrative systems and acting as a first point of contact for services – this will also include undertaking reception duties as required.
Essential Criteria:
- At least 1-year recent experience maintaining administrative systems in a busy reception post and busy office environment.
- 4 GCSE's (or equivalent) at grade C or above, including Maths and English and ICT.
- IT proficient with the use of Microsoft Office – to include Excel, Word, Outlook and Access.
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
- Ability to manage and prioritise a busy workload with excellent planning and organisational skills.
- Experience of dealing with the public and confidential information.
- Ability to work as part of a team as well as on your own initiative.
Main Duties and Responsibilities:
- Undertake reception duties, ensuring each customer receives a high level of customer service.
- Liaising with the public, providing customers with accurate information and signposting to the company services/ other service providers.
- Preparation of rooms for events and facilitate room bookings for services.
- Undertake regular ordering of goods and services for the business, ensuring value for money.
- Maintain accurate and timely purchasing records.
- Maintain IT resources, information resource and stationary supplies.
- Provide cover for front of house duties if required.
- Support health and safety processes.
- Services Administration Support.
- Develop/maintain administrative systems for the effective management of information along with service managers and staff.
- The collection and recording of services monitoring and evaluation information.
- The day-to-day financial recording of service information.
- Prepare and manage sessional invoices for service in conjunction with the service manager.
- Provide support function for the marketing and promotion of services.
- Provide written reports to management as required.
- The administration of service petty cash.
- Maintain records of services in the company information management system.
- To record minutes of meetings as required.
- Maintenance of client databases.