Our client requires an Office Administrator to join their team in theirMilton Keynes office.
The ideal candidate will assist in a variety of duties covering Sales, Marketing, Finance and other general Administration tasks where required.
Responsibilities Overview:
Sales:
- Assist Sales team with proposal/tender documentation and correspondence with client.
- Monitoring emails and actioning as appropriate. Log all incoming emails for sales opportunities.
- Maintain Proposal & Projects spreadsheet.
- Maintain Sales supplier register, and update company details as required.
- Maintain/File/Generate all Sales related agreements as required NDA & CA's etc.
- Update staff CV's annually or as required.
- Sales meeting notes and distribution
- Generate Client Feedback forms for completed projects and distribute to relevant Salesperson for forwarding to client.
- Proof reading skills sales material.
Marketing:
- Liaise with graphic designer.
- Posts to LinkedIn.
- Updates to website.
- Prepare Marketing board material as requested - Keep Sales & Marketing Output log up to date and associated images to aid compiling board material.
- Registration & liaison with trade exhibitions & conferences
- Proofread articles for website & social media
Travel:
- Booking flights, hotels, car hire & taxis as required.
- Visa and passport administration as required.
- Maintain Travel Log for employees and contractors.
Finance:
- File all inbound purchase invoices on the company system.
- Check & Approve expense reports.
- Generate sales invoices, log sales invoice numbers to Project & Proposal Log, file copy of sales invoice in relevant proposal/project folder.
Office:
- Ordering office supplies and stationery when required.
- Arrange shipments.
- Maintain Log of all company Purchase Orders.
- Maintain Company Leave Calendar - add public holidays, make changes to staff leave details as required.