A renowned City Law firm based in Leeds are looking for a Receptionist/ Administrator to join their National Client Services and reception team to deliver an excellent reception and hospitality service to both internal Receptionist and external clients. The Receptionist/ Administrator starts ASAP.
The working hours for this Receptionist/ Administrator role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. This is a permanent role and it pays up to £24k depending on experience.
Admin and Reception duties:
- Keeping the reception area smart and tidy
- Dealing with couriers, receiving and distributing post, dealing with contractor
- Archiving, delivering files
- Supporting the office with any admin tasks
- To man the company's reception switchboard
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Reception outlook diary
- To assist the marketing team with in-house events
- Order all lunches, breakfasts & dinner when required
- Ordering all stock and completing monthly stocktake
- Coding and reconciling all invoices
- To work alongside other teams and provide support when needed at the respected office(s)
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
- Assist with all travel/hotel booking for internal clients