You, a professional, organised and tech savy Executive Assistant have the opportunity to join a huge global hospitality business who are known for looking after their staff. You would start immediately on a 6 month FTC but the role has excellent potential to go permanent. You will support at Director level with a range of admin tasks in diary management, event booking and finance admin.
Client Details
This huge hospitality company is a giant in the food and beverage industry, they will look brilliant on your CV and their staff benefits are industry leading.
Description
As the Executive Assistant to the Directors, you will:
- Performing extensive global travel arrangements for the 3 leaders (including arranging visa's if necessary).
- Performing extensive diary management for the 3 leaders.
- Having awareness of each leaders' rhythms of business or reporting cadence to support calendar management.
- Clarifying meeting chair for leadership meetings and agreeing with leader as required
- Planning and organisation of meetings globally including all logistical aspects such as: venue search and booking, issuing invitations, and tracking acceptances, budget control.
- Preparing and submitting expenses using company expense system for the 3 leaders ahead of credit card payment due dates.
- Instilling a pro-active approach to administrative support for the 3 leaders to optimise their time.
- Acting as first point of contact and central information point for the 3 leaders' availability
- Sending out communications on behalf of the 3 leaders as and when required.
- Preparing and collating documentation as and when required.
- Managing and maintaining the team contact and email distribution lists as agreed.
- Preparing boardroom / meeting rooms for meetings to include video conferencing, refreshments etc.
- Receiving and welcoming visitors relevant to the 3 leaders.
- Building Strong relationships with stakeholders, internal and external as required
Profile
To be successful in applying to this Executive Assistant role in London, you should have:
- Required to use own initiative and be a driven self-starter.
- Demonstrate a flexible and organised way of working; the candidate will need to consider different time zones, remote teams, changing deadlines.
- Portray a professional image of the team and company to our customers, both internal and external
- Ability to communicate at all levels of the organisation.
- Uphold confidentiality principles,
- Maintain the commercially sensitive nature of information.
- Knowledge of MS Office - Word, Excel, and PowerPoint
Job Offer
You will be rewarded with a salary of up to 50k.