Our client based in Guildford is seeking a diligent Legal Secretary to provide support in the Private Client department. The right candidate will be expected to use a high degree of self-management and initiative. This role is full time and office based.
Key Responsibilities:
- To work for a team of Private Client solicitors/fee earners in conjunction with two other support staff.
- Prepare correspondence and documents through audiotyping and word processing.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done, in person if an Office Assistant is not available to undertake the task.
- Make appointments, arrange meetings and maintain an up-to-date diary for his/her fee earners.
- Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
- Provide refreshments when asked to do so.
- Provide support to other secretaries as required.
- Provide guidance to junior and temporary secretaries when required to do so.
- Attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
Undertake on-line form filling requirements
- Operate the firm's case management system
- Maintain or improve on the current standards of document presentation
- Consider improvements to the efficiency of the department.
Experience and Skills Requirements:
- Secretarial qualifications with excellent typing speed
- Minimum of 2 years' experience as a Legal Secretary
- Advanced IT skills in relevant packages
- Keeps up with fee earners' work production
- High accuracy levels
- Communicates professionally with clients both on the telephone and personally
- Provides good customer care
- Demonstrates a pro-active approach to work and clients
- Progresses client matters without supervision and in the absence of fee-earners
- Takes on other tasks
- Demonstrates clear commitment to the Firm and a genuine interest in legal work
- Has a good attendance record year on year
- Demonstrates a positive attitude.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.