Administrator
- Hourly Rate: £17.90 PAYE
- Location: Belvedere, Kent
- Job Type: Temporary (Ongoing)
- Start Date: Immediate
We are currently seeking a highly organised and proficient Administrator to join our team, responsible for crime prevention and law enforcement across the London boroughs. The ideal candidate will have a strong understanding of Excel and be ready to start immediately on an ongoing temporary basis.
Day-to-day of the role:
- Provide efficient administrative support to the Service Reception and Parts departments, maintaining the covert and specialist fleet within Fleet Services' specialist workshop.
- Manage vehicle bookings into the workshop, handle calls from customers, and schedule appropriate appointment times.
- Support the Service Reception Manager in delivering an effective and efficient service.
- Assist in reducing vehicle downtime and maximising fleet availability, supporting operational police officers.
- Handle daily operations of the reception office and stores function, dealing with queries, receiving and issuing replacement parts, and delivering excellent customer service.
- Assist with the roadside assistance programme, organising suitable help for defective operational vehicles, and monitoring contractor response times.
- Process invoices and purchase orders to ensure prompt payment for services.
- Create job cards for vehicle defects to be diagnosed and repaired by technicians.
- Report building and workshop equipment faults for timely repairs.
- Carry out data entry on Fleet systems and Excel spreadsheets, providing accurate daily reports.
- Assist with weekly management information updates on workshop functions.
- Work with the parts department to manage the receiving and returning of vehicle parts as required.
- Take responsibility for personal development and stay updated with relevant standards and legislation.
Required Skills & Qualifications:
- Good understanding of Microsoft Office products, particularly MS Office Excel and Outlook.
- Effective communication and interpersonal skills, capable of engaging with staff and officers at all levels.
- Ability to work effectively alone or as part of a team.
- Skills in analysing and reviewing data.
- High proficiency in MS Office, especially MS Excel.
- Excellent interpersonal skills and a calm disposition under pressure.
- High degree of data input accuracy.
- Ability to prioritise workload according to conflicting demands.
- Good telephone manner.
Benefits:
- Competitive hourly rate.
- Opportunity to contribute to important public service work.
- Immediate start in a dynamic and supportive environment.
To apply for this Administrator position, please submit your CV and cover letter detailing your proficiency in Excel and relevant experience.