We are seeking a highly skilled and motivated Practice Manager to oversee and enhance the day-to-day operations of our clients growing law practice, based in Cardiff. This dynamic role requires a proactive individual who can manage daily operations, financial oversight, HR responsibilities, business development, and facilities management with efficiency and attention to detail.
Key Responsibilities:
Daily Practice Management:
- Ensure seamless daily operations of the law practice in Cardiff.
- Schedule meetings and manage the weekly new client rota.
- Provide general support to clients, stakeholders, and visitors both in-office and virtually.
- Handle tasks and projects from the MD and the Board, including preparing agendas, taking meeting minutes, and tracking task progression.
- Address any day-to-day operational issues and liaise with external partners for IT and other support.
- Streamline processes and systems for efficiency and profitability.
- Serve as the primary contact for compliance, risk management, and complaints processes.
Financial Management:
- Work with accounts to update the MD on financial matters.
- Manage commercial contracts, ensuring cost-effective service provision.
- Review supplier contracts and assist in setting financial targets and budgets.
- Oversee the renewal of professional indemnity insurance and other necessary certifications.
Human Resources (HR):
- Lead recruitment efforts, draft and manage contracts, and oversee the induction process.
- Handle HR management tasks, including leave, payroll, and staff development.
- Conduct staff risk assessments and manage employee suggestions and welfare.
- Organize firm social events and maintain company policies and employee handbook.
Business Development:
- Support the MD and the Board in strategic business development.
- Project manage the setup of new office locations, including staffing and facilities.
- Collaborate with the Marketing Manager on business development initiatives.
- Attend networking events to represent the firm.
Facilities, Operations, and Administration:
- Manage supplier negotiations and office supply procurement.
- Ensure IT infrastructure meets firm needs and oversee facilities management.
- Maintain organized management and HR folders and ensure policy compliance.
Qualifications and Skills:
- Proven leadership and adaptability skills with strong attention to detail.
- Experience in accountancy within a professional services environment is beneficial.
- Excellent time management, communication, and organizational skills.
- Ability to multitask and prioritize effectively.
GET IN TOUCH TODAY!!