Senior Finance Assistant
Temporary to permanent
Full time
Cricklade
Salary is dependent on experience
Due to location you must have a driving licence and transport
We are currently recruiting for a Senior Finance Assistant to join our client based on the outskirts of Swindon.
Key Accountabilities
- Ownership of all tasks ensuring they are carried out to a high standard of accuracy
- Actively driving credit control and retentions receipts
- Drive coordination with all departments to ensure month end process and deadlines are met
- Work closely with colleagues to ensure that all sales invoicing is aligned with completed projects
- Driving improvement of daily processes
Account Receivable
- Creation of ID Factoring Schedules from receipts/sales invoices/retentions
- Drive, manage and maintain all administration of credit control processes
- Manage all proforma receipts with projects ensuring update of information in a timely manner
- Manage customer portals and upload relevant sales invoices
- Creation of sales invoices, track & action retentions and credit control; customer queries
- Manage deferred income invoices/credits and monthly reconciliation
- Ensure all unallocated receipts are allocated
- Daily ID Factoring cashflow analysis & monthly reconciliation
- Manage project sales data into Sage 50
- Process credit card receipts through the online portal
Account Payable
- Manage project costs data into Sage 50
- Prepare the monthly supplier pay run, ensuring cashflow operating system is managed
- Input and review purchase invoices on Sage 50, ensuring proper coding and nominal allocation
- Work cohesively with projects to review sub-contractor purchase invoices and handle all queries
- Monitor employee expense claims
- Manage and maintain pending purchase invoices including monthly reconciliation
- Monitor credit and charge card transactions & monthly reconciliation
- Ensure all unallocated payments are allocated
Reconciliations & Month End Reporting
- Manage and maintain CIS Statements, associated credit note; input into Sage, produce monthly report and upload to HMRC
- Reconciliation of all Bank Accounts
- Prepare and submit the monthly VAT return, ensuring compliance with regulations
- Drive and maintain month end processes are completed within all functions ready for project reconciliation
- Create monthly payroll financials and payroll analysis
- Create monthly pension contributions and upload summaries
- Create payroll & PAYE consolidation journals
- Create and analysis project to financials reconciliation, highlighting trends and correcting discrepancies
- Support the Finance Director in financial analysis and reporting
Other Finance Areas
- Manage the finance inbox and serve as the primary point of contact for finance-related inquires
- Collate and create financial information for scrum notes
- Assist in implementing new procurement procedures and systems to improve efficiencies
- Primary contact with all stock queries with the Production department
- Administration of post
- Maintain all reports within Sage 50
- Maintain sign off of small projects, ensuring risk mitigations have been carried out
- Update Financial Contractual Information with all retentions payments
- Deputise for the finance department with support by the Managing Director
- Update commentary on monthly management reports
- Support other functions will financial queries
- Following all the requirements of Health and Safety policies and procedures; contributing to achieving objectives
- Carry out any other duties as reasonably required
Essential
- Recognised Accountancy qualification (AAT Level 4 qualified or equivalent
- Working knowledge of Sage 50 & Microsoft office especially Excel
- Previous experience in a senior finance role
- Numeracy and analytical skills, compliance orientated
- Excellent interpersonal skills, and communicate skills
- Organised, strong attention to detail and accuracy in record-keeping
- Able to prioritise to deadlines
- Able to work effectively independently and under pressure
- Understand the importance of confidentially
Nice to have
- Experience within the construction industry
- Experience with Domestic Reverse Charge (VAT)
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