About The Role
You will be working Monday and Wednesday, 08:00 to 16:00, 15 hours per week, on a temporary, part-time basis.
Overall, Purpose of the Role:
- Able to carry out administration tasks in accordance with company policies and procedures and complete in line with OCS compliance standards. Monitor shared enquiries as the main communication tool.
- Administer, process and report on financial and personnel information generated by the site and Head Office.
- Assist generally with payroll across the sites and enter data onto the Timegate system.
- Produce data & statistics information required. Produce KPI information for the client.
- Create power point presentations and excel sheets as required on request.
- Organise & Host visitors when needed. Book meeting rooms across the estate when required. Liaising with external suppliers.
- Attend weekly/monthly meetings on & off site, taking notes/minutes.
- Assist the Account Support Manager with financial & accounting duties.
- Process all company financial information including purchase orders and overheads for Cleaning & Waste as requested.
- Placing consumable & chemical orders across the estate with direction on the Site Managers.
Main Duties & Responsibilities of the Role:
- Deliver a consistent level of service within the Company's standard & contract specification and agreed performance.
- Assist with the monitoring of all personnel files for the sites, ensuring files are maintained on site with all information required by the company.
- Assist with the inputting and receiving of unit invoices where necessary.
- Assist with stock purchased for the site, processed and assist with stock take count for each financial period if required.
- Understand the company on-site accounting systems and ensure timely reconciliations are adhered too.
Requirements:
- Educated to GCSE level or equivalent.
- Business Administration - an advantage.
- NVQ Equivalent - an advantage.
- People management skills.
- Must be Computer literate.
- Fully fluent in spoken & written English.
- Able to motivate and develop subordinates if necessary.
- Must be flexible and adaptable.
- Be proactive always.
- Able to communicate effectively at all levels in the organisation & clients.
- Customer focused.
- Excellent personnel management skills.
- Must be able to train and deliver where appropriate.
- A resilient and robust nature is essential.
- Customer Focused.
- Driver's License.
- Flexible Working Hours.
About The Company
OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.