Administrator - 12 month maternity contract to start in August- £28,000 - £30,000 - Chandlers Ford
We are working with a local engineering business in Chandlers Ford looking for an experienced administrator to join their small and friendly team on a 12 month FTC. You will need to be able to juggle a busy workload where priorities can change daily, and enjoy working with people at all levels.
The Administrator will be responsible for:
- Assisting the tendering team with downloading and saving tenders, logging received and sent
- Counting drawings inputting information onto a spreadsheet and obtaining quotes from our wholesalers.
- Supporting the project team includes tracking changes on redesigns, capturing additional costs, and putting together orders to send to clients.
- Creating large manuals from a template and incorporating information from staff and subcontractors.
- Setting up and maintaining folders on the server re-organising the digital files, and updating document templates as required.
- General assistance within the office including stationary, printing, filling, archiving, parking for the site teams, etc.
- Ordering staff work wear and PPE, arranging distribution to members of staff on an ad hoc basis when required.
- Liaising with the external IT team to set up new users, leavers, new computers/laptops, issues with the printers etc.
- Booking holiday requests from staff and logging these.
- Answering the phone and handling queries, re-directing, and taking messages
- Uploading account information onto Xero and retrieving information for management
- Organising 'fun' activities for the office such as charity donations at Christmas, football sweepstakes, etc.
Key skills and experience
- Previous experience in a busy administration role
- Strong working knowledge of MS Excel and ideally Xero
- Exceptional organisational skills with a high level of accuracy
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.