SF Recruitment are working with a business based in Birmingham (B14) who are looking for an Office Manager to join the business.
£35,000 - £40,000
Office based
Job Summary:
The Office Manager will be responsible for overseeing the daily operations of the office, ensuring a smooth workflow, and supporting the construction team. This role requires a highly organised and proactive individual with excellent communication and multitasking skills. The Office Manager will play a key role in maintaining office efficiency, managing administrative staff, and supporting project management activities.
Key Responsibilities:
Office Administration:
Manage day-to-day office operations, ensuring a well-organised, efficient, and safe work environment.
Oversee office supplies inventory and place orders as needed.
Handle correspondence, including phone calls, emails, and mail.
Maintain office equipment and coordinate repairs or replacements as necessary.
Staff Management:
Supervise and support administrative staff, including receptionists, clerks, and assistants.
Conduct regular performance reviews and provide training and development opportunities.
Project Support:
Assist project managers with documentation, scheduling, and coordination of construction activities.
Maintain project files, records, and documentation, ensuring accuracy and accessibility.
Coordinate meetings, appointments, and travel arrangements for project teams.
Financial Administration:
Monitor office budget and expenses, ensuring cost-effective operations.
Process invoices, expense reports, and purchase orders.
Assist with payroll administration and employee timesheet management.
Client and Vendor Relations:
Act as the point of contact for clients, vendors, and subcontractors, ensuring timely communication and resolution of issues.
Assist in the preparation of contracts, bids, and proposals.
Other Duties:
Implement and maintain office policies and procedures.
Support company events, meetings, and conferences.
Perform other administrative tasks as assigned by management.
Qualifications:
Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
Experience: Minimum of 3-5 years of experience in office management, preferably within the construction industry.
Skills:
Excellent organisational and multitasking abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)..
Ability to work independently and as part of a team.
Strong problem-solving skills and attention to detail.