Purpose of the Role
We are seeking a highly organised and proactive Facilities Coordinator to join our team. The ideal candidate will be responsible for ensuring the smooth operation and maintenance of our facilities, providing a safe and efficient working environment for all employees.
Key Responsibilities
- Reporting to the Facilities Manager
- Oversee the daily operations of 3 of the clients sites, in Southampton
- Managing and overseeing the Soft and Hard Services.
- Based at Hampshire House, you will be required to travel between the two other sites.
- Contractor Management
- Organising Works, overseeing PPMS and Small Projects.
- Conduct Audits and ensure KPIs are being met.
- 100% Compliance is maintained, utilising Savills systems – Datastation.
- Coordinate with external vendors and service providers for facility-related services.
- Raising Purchase Orders on Proactis and the client's portals - BYD
- Creating Weekly Reports and updating the FM Team.
- Conduct regular inspections of the sites and actioning any recommendations.
- Build relationships with Key Stakeholders at site and the business.
- · Support sustainability initiatives and energy-saving projects.
- Providing cover to the Receptionist for Lunch Cover and some adhoc Annual Leave.
- Any other reasonable requests and ad hoc duties as and when required.
Skills, Knowledge and Experience
Essential
- General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
- Ability to work in a team or alone
- Excellent communication skills
- Ability to deal with confidential information.
- Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
- Able to work under pressure to deadlines.
Desirable
- Proven experience in facilities management or a similar role.
- Proficient in a full range of Microsoft applications inc. Word, Excel, PowerPoint, Access Outlook.
- An understanding of office administration within a facilities management/property management.
- Experience of dealing with senior level staff confidently with excellent verbal and written communication.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Knowledge of health and safety regulations.
- Ability to work independently and as part of a team.
- Experience and knowledge of helpdesk systems and procedures.
- Experience working within a Facilities Management team.
- Understanding of Health & Safety Legislation.
- At least 2 years experience in an administration role
- IOSH
Benefits
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
Working Hours - 08:30-17:00
Salary - £28,000 – £32,000
#LI-DNI
Please see our Benefits Booklet for more information.