A prestigious school based in Thorpe, Surrey is looking for a HR Officer to join their team
Key Responsibilities
Working closely with the HR Director, you will:
? Liaise with and advise all candidates, agencies and internal stakeholders on the safer recruitment process
? Increase recruitment activity via job boards and other social media resources and be the first point of contact for potential applicants;
? Assist with the updating and issue of safer recruitment documentation in line with regulatory requirements;
? Proactively respond to day-to-day HR issues and queries providing prompt advice on HR procedures and employee counselling;
? Liaise with the School's legal advisers as appropriate;
? Obtain written reference requests and follow through on verbal telephone verifications;
? Support the HR Director with payroll matters for starters, leavers and contract variations;
? Monitor employee absence and liaise with the Payroll Manager accordingly;
? Review and advise on all Safer Recruitment forms completed by perspective employees including UK and overseas Summer Programme staff to ensure compliance;
? Arrange Overseas Police Checks where necessary;
? Organise completion of new employee risk assessment forms as required;
? Assist with annual safeguarding declaration communications and follow up across the School;
? Ensure that HR data management is GDPR compliant and assist with responses to data subject access requests;
? Ensure that all internal and external reporting requirements are satisfied through the
provision of management information and HR returns;
? Maintain an up-to-date knowledge of current employment law; and
? Ensure that all internal and external reporting requirements are satisfied through the provision of management information and HR returns.
Recruitment, Selection, On-Boarding and Retention
Supporting a wide range of generalist activities, you will:
? Assist with recruitment and on-boarding activities;
? Support Line Managers with interview set up, creation of interview questions and skills exercises/observed lessons;
? Work with the Head of School's PA, assist with international recruitment fair
administration;
? Participate with interviews as required ensuring that accurate interview notes with safeguarding questions are in place;
? Ensure that all safer recruitment checks including right to work, overseas police checks,
enhanced DBS checks, references and teaching/qualification checks are obtained prior to employment commencement;
? Support the HR Director with Skilled Worker visa matters and Sponsor Management System compliance;
? Assist with the faculty and staff annual pay review; and
? Securely maintain all HR records (HRIS and physical files).
Training
In conjunction with the HR team you will:
? Create and assist with an induction schedule for new hires;
? Work with the Designated Safeguarding Lead, create the annual Safeguarding Training Calendar, monitoring and updating it throughout the year;
? Ensure that essential online safeguarding training is coordinated across the School and that all safeguarding training and development is formally logged and recorded on our HRIS and kept fully up to date and inspection ready;
? Assist with the planning of orientation and refresher training each August;
? Be responsible for the maintenance of training records.
Miscellaneous
? Assist with the planning and coordination of the employee children Christmas party;
? Assist with ad hoc HR team correspondence and projects; and
? Any other duties that may be reasonably requested by the HR Director or their Deputy.
Safeguarding Responsibilities
? To know the identity of the School's Designated Safeguarding Lead and Safeguarding
Team;
? To proactively be alert to indicators of potential safeguarding issues and report these
immediately in accordance with the school's procedure;
? To be aware of the School's policies relating to Safeguarding and Child Protection, Code of Conduct and Health and Safety, and follow their requirements;
? Attend training relating to Safeguarding of Children;
? Engage in safe practice and professional conduct to safeguard children and mitigate against the potential for misunderstandings or situations being misconstrued;
? Create safe and secure learning environments.