Executive Assistant for the HR department of a leading West End law firm which includes the Head of HR and HR Business Partners.
This is an initial FTC for 6 months, to assist with the increased administrative demand on the team due to large internal projects.
- This role will support the Head of HR and HR Business Partners
- To successfully scan and save into Netdocs in line with naming conventions, personnel hard copy files for 277 employees.
- Oversee destruction of personnel files.
- To look at migration of emails in Microsoft outlook to Netdocs.
- Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with Head of HR and HR Business Partners.
- Manage the Head of HR inbox responding to emails on their behalf, drafting emails appropriately and forwarding any critical emails to others in the HR team for actioning.
- To plan and organise HR events/workshops.
- To assist with the co-ordination and execution of HR projects and initiatives.
- To note take at the weekly team meeting, distribute notes to team, follow up on designated actions to ensure completion ahead of the next meeting. To save minutes in Netdocs area.
- To deal with all HR expenses.
Any other duties reasonably requested by Head of HR or HR Business Partners.
This role is for a proactive and highly competent Executive Assistant who can operate successfully in a pressurised and fast-paced HR environment, to provide focused executive and administrative support to the Head of HR and wider team. The individual will need to be able to adapt to different working styles and be flexible and proactive.