Our client is a global Events and Media business that specialise in connecting Businesses within the Technology industry. Based in South West London they are now looking to add to their HR Team which is currently two people and are looking for an authentic People Assistant reporting to the People Operation Manager and supporting them with a range of HR Duties.
Paying up to £39,000 with Hybrid working (Monday and Thursday in the office) your duties will include
People Operations:
- Acting as the first point of contact for all internal and external enquiries relating to HR by email,
slack and face to face as required
- Providing HR administration support, such as processing and onboarding
starters, preparing induction activities, processing contractual changes and providing employment references
- Responsible for the onboarding of new employees; managing the process from when the
employment contract is signed to day 1
- Facilitate week 1 check-in with new employees and probation process
- Creating, maintaining and, where required, updating all employee data, records and
documents held locally and within the HR information system (Bamboo)
- Work with Employment of Record provider to support new joiners and leavers, and ensure documentation is completed and issues are resolved
- Assist the wider HR function with any other administrative needs
- Update relevant trackers such as preparing monthly payroll report for Finance / COO approval
and liaise with external payroll providers as necessary
- Maintain and update organisation charts
- Support all family leave documentation and processes
- Work with hiring managers in the recruitment of interns / contractors
- Support the rest of the People team to coordinate the end-to-end recruitment cycle ensuring
vacancies are advertised effectively using appropriate job boards and liaising with agencies.
- Distribute guidelines and FAQ documents about company policies
- Assist the payroll process by gathering and providing relevant employee information globally
(e.g. leaves of absence, sick days, bonuses and pay increases).
- Support HR initiatives and projects, such as employee engagement programs, diversity and
inclusion efforts and wellness programs
- Assist in tracking and maintaining records of employee visas and work permits, ensuring
compliance with immigration regulations
- Maintain and enhance employee benefit programs and development of effective
communication to employees. Managing benefits enrolment for new employees and annual
re-enrolment
- Engage with UK and US benefit / pension providers and ensure all documentation and
information align with internal processes
You must have:
- Bachelor's degree in Human Resources, Business Administration, or related field or CIPD Level 3
- Experience in an HR department; ideally with knowledge of employee onboarding and offboarding
- Basic knowledge of UK employment laws and regulations; knowledge of US employment laws
is a plus.
- Strong communication and interpersonal skills, with the ability to interact effectively with
employees at all levels.
- Proficiency in Google Suite and HRIS software; experience with Bamboo preferred
- Excellent organisational skills and the ability to multitask and prioritise tasks effectively in a
fast-paced environment.
- Demonstrable project management experience, able to see tasks through to completion within
agreed timescales
- An independent work ethic combined with a collaborative approach to problem solving
- Great attitude and the ability to stay calm under pressure
- Outstanding attention to detail, organisational skills and ability to work to deadlines
- Excellent time-management skills with the ability to manage multiple situations and projects
Simultaneously
If you are looking to develop your HR Career and report directly to an experience People Manager who is keen to develop you and work in a fast paced business please apply or send your CV