JOB TITLE: LEGAL PA - PERSONAL ASSISTANT TO THE MANAGING PARTNER - HYBRID
SALARY: upto £30,000 - depending on experience
HOURS OF WORK: 9 am - 5.30 pm Monday, Tuesday and Thurs (office days) Wed and Friday (home-based
BENEFITS: 25+stat holidays, Pension scheme, Death in service, + more!!
We are seeking a highly motivated individual to join our dynamic and successful law firm as a PA/Executive Assistant to the Managing Partner. This is an exceptional opportunity for the right candidate to become an integral part of a supportive yet demanding team.
Previous experience of working in a law firm would be helpful but not essential.
What is essential is that you have the right behaviours to support an extremely busy individual.
We are seeking an individual with a positive attitude, great organisational skills, a can-do approach, and strong inter-personal skills. Attention to detail is also a key skill to possess in this role.
You will act as the first point of contact for the Managing Partner of a busy and successful law firm, undertaking the following key responsibilities:
JOB DESCRIPTION:
- Monitoring the incoming and outgoing mail of the Managing Partner's personal inbox.
- Sending and responding to correspondence on behalf of the Managing Partner.
- Full organisation of a complex, busy and dynamic schedule, ensuring it runs smoothly and efficiently.
- Ensuring that the Managing Partner is equipped for meetings and events.
- Regularly minuting, recording and following up on actions for meetings, including the monthly Partners' meeting. A requisite is the ability to capture accurately the notes of any meeting attended by the managing partner which therefore necessitates the ability to type at or above 60 WPM or accurate shorthand (desirable)
- Collating and submitting expenses through online banking.
- Processing dictations, either in-the-moment or pre-recorded using BigHand.
- Producing, drafting, and formatting a variety of legal documents, including following hand amendments, as and when required.
- Direct client liaison.
- Making necessary travel and accommodation arrangements.
- Maintaining complete confidentiality when exposed to sensitive data and situations.
- Keeping in constant contact with the Senior Partners and Heads of Department.
- Keeping in constant contact with the operational teams, such as HR, Accounts, Marketing and Compliance.
- Having an understanding of all legal matters the Managing Partner has fee earning involvement in, and ensuring he's kept abreast of any developments.
- Ensuring correspondence and documentation, internal and external, is stored securely and accurately.
- Assisting and providing support with internal business matters.
- Recording time against legal matters on behalf of the Managing Partner.
- Working under pressure and often to extremely tight deadlines.
- General support and ad-hoc duties as and when requested by the Managing Partner.
- Providing additional support to the Head of the Banking Team (for example, diary arrangements and expenses).
PERSON SPECIFICATION:
- Legal PA, Executive Assistant or Personal Assistant experience
- Excellent IT Skills
- Excellent communication skills both orally and in writing
- Well presented, appropriate to a professional business environment.
- Ability to work in a planned and organised way, but can multitask, manages time effectively.
- Methodical, accurate and consistent even when under the workload and/or time pressures
- Adapts and fits in well, able to work independently and within a team
- Awareness of the need for confidentiality
- Experience using MS Office
- Professional approach
You can commute from Manchester, Stockport, Greater Manchester, Sale, Altrincham, Cheshire, Lancashire, Ashton under Lyne, Stretford, Trafford, Bolton, Salford, Urmston, Hyde, Stalybridge. If you are a Legal Secretary Legal PA, Executive Assistant in Residential Conveyancing, Commercial Property, Wills and Probate, Legal/PA, Litigation, Civil Litigation, with experience in Digital Dictation, BigHand, Document Production we would welcome your CV. We will also consider an individual with no legal experience.