Secretarial Administrative Assistant
Salary: £30,000
Location: London
Full-time, Permanent
A top tier law firm based in London are looking for a Secretarial Administrative Assistant to support fee earners and ensure the smooth operation of the various departments in the Firm.
Please not that this is a full-time Monday to Friday, permanent role and will be expected to work in office.
Main Duties and Responsibilities
This role involves performing various administrative tasks, organising documents, managing schedules and assisting with client communications including:
- Opening new client files and assisting with onboarding them by processing Anti-Money Laundering documents
- Archiving files online and to external storage
- Filing documents in relevant client files and subfolders
- Post preparation including incoming and outgoing
- Updating case management system
- Assist in the drafting and editing of legal documents
- Assist with preparing clients bills and completion statements
- Digital Dictation (Bighand) occasionally supporting PAs when required
- Monitoring money coming in and filling our white slips
- Verbally confirming bank details
- Attending to clients when they come in to pick up/drop off documents as and when required
- Managing fee earners diaries
- Basic reception duties when required
- Delivering a quality service internally and to clients
- Attendance notes/typing up meeting notes
- Representing the firm at events
- Liaising with Accounts on allocating money e-chits
- Prepare and submit HM Land Registry applications, SDLT submissions and searches
- Dealing with DocuSign processes
- Familiarity with Chat GPT and its limitations
Keys Skills and Attributes
- Excellent attention to detail and organisational skills
- Proficient in Microsoft office suite
- Ability to work in a team
- Being adaptive and flexible
- Excellent interpersonal skills including a good telephone manner and face to face communication skills
- Good grammar and spelling
- An interest in client care
- Keeping up-to-date with current affairs and UK and Global geo-political issues
Qualifications
- Essential: Five GCSEs (or equivalent) at grade 4 or above.
- Desirable: Two A levels (or equivalent) at grade C or above
If you would like to learn more about this opportunity, contact Lucy Allan for a confidential discussion.
LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients.
LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.