Role: Executive Assistant Duration: 12 Months - Maternity Leave Cover Location: London, UK
Role Description:
We are looking for an Executive Assistant for maternity leave cover. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilise a unique skill set based on their executive's job functions, personality, and communication style. Client has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team.
Core Responsibilities:
- Manage day to day schedule for an EVP in a global role
* Coordinate internal and external meetings/events (virtual and in person) working across multiple timezones. This will include (but not limited to) team meetings, full staff meetings, all org meetings, offsite meetings, one-on-one meetings, meetings with stakeholders and customers etc
* Proactively manage ever changing calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, events and team needs
- Book appropriate domestic and international travel within client's travel policy, taking into account travel visas, costs and proper documentation
- Effectively interface with employees from other groups within client and Senior Executives inside and outside the company, and recognise key players within all organisations
- Assist with food orders, luncheon planning, and planning of other business related meetings as requested
- Timely submission of expenses
- Other administrative and project duties as requested
Minimum Requirements:
* Minimum of 5+ years of applicable administrative experience, ideally from a global software organisation
- Skillful execution of administrative activities, with high attention to detail, organisation and process
- Ability to adapt quickly
- Experience with the setting up and management of virtual meeting platforms such as Zoom, Google Livestream and conference calls
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
- Strong relationship management skills, ability to build a personal network throughout the company
- Project Coordination experience needed at an intermediate complexity
- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners
- Previous experience partnering with senior management in a fast paced, innovative environment
- Experience working with/in large administrative teams
- Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Client, Workday, Tableau and Concur are a plus
- Have the ability to handle confidential material with the utmost discretion
Additional Desired Skills/Traits:
- Customer centric orientation
- Agility and flexibility in response to changing priorities and needs
- Proven ability to manage projects, work under pressure and consistently make deadlines
- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
- Possess a natural ability and curiosity to comprehend the global DNA of the company and its organisations
- Ensure communications are clear, thorough, and specific, with attention to follow-through