Project Team Administrator
Epsom, Surrey
Working: 8.30 - 17:00pm Monday to Friday
Salary up to £27,000 will consider part time and full time.
- Assist with coordination of various projects and activities the Operations Manager and Team Project Managers are working on.
- Provide full Administration Duties to allocated Work Stream.
- Prepare Site set up/Supervisor packs for each project.
- Creation of Project Files, electronic and paper version
- Action daily alerts for each Work Streams Information Channels and Cloud Common Data Environments e.g. BIW/ICON/My Property/Procure/4Projects/Aconex/Asite/Dalux
- Maintain incoming and outgoing drawing register, copy, print and rack drawings as appropriate.
- Maintain document status register and comments schedule
- Maintain Technical Submission schedule and folders
- Maintain Request for Information schedule and folders
- Risk assessments, method statements and distribution board charts
- O&M manuals
- NICEIC Test Certificate – type from draft
- Upload specific audit documents following project completion to the Client Information Channel for review.
- Programme of Works Tracker, issue to team on a weekly basis.
- Organising Team meetings and send calendar invites.
- Attend and take minutes at project meetings where appropriate.
- Overflow calls and cover when required for Reception.
- Time sheet process
- Holiday and sick leave cover for PTA's
- Any other operations team admin tasks as required
- Assist with and provide overflow support for administrative duties for other group company departments e.g. Design, Reception, Estimating, Project Teams, Buying, Commercial, QA, H&S, Training etc.
- Read, understand and implement the Company Health and Safety Policy and QA at all times.
Benefits:
- Pension Scheme
- Private Healthcare
- Death in service benefit
- EOT - Bonus scheme
- Holiday Allowance - 25 day annual leave +bank holiday
- Parking provided