Job Summary:
We are seeking a highly organized and proactive Personal Assistant to support the Executive team at a well-known manufacturing and distribution company. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the Executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Communication: Act as the primary point of contact between the Executive team and internal/external stakeholders. Handle correspondence, emails, and phone calls professionally and promptly.
- Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
- Document Management: Maintain and organize important documents, files, and records. Ensure confidentiality and security of sensitive information.
- Project Assistance: Assist with special projects and initiatives as directed by the Executive team. This may include research, data analysis, and report preparation.
- Event Planning: Coordinate company events, conferences, and executive off-sites, ensuring all logistics are handled smoothly.
- Office Management: Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.
Qualifications:
- Proven experience as a Personal Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
If you are looking for an amazing opportunity, don't delay, apply today!