We are currently working in partnership with a Charity based in West London, who are recruiting for a Office Coordinator on a 1 month temporary contract. The position is due to start at the beginning of September with the potential to go full time. The hourly rate of pay is negotiable.
The ideal candidate will be able to complete day to day administrative duties standalone but also to be a team player when needed. The candidate must also be up to date with the latest technical software's.
Duties will include (but are not limited to):
- Leading on health and safety quieries, being the first point of contact
- Looking after multiple inboxes, telephone answering and forwarding messages as appropriate
- Supporting staff with room bookings internally and externally; you will be our Google calendar guru and will oversee bookings and adapt accordingly
- Coordinating office maintenance dealing with contractors and service providers, managing repairs and cleaning services
- Coordinating the office and IT purchases within budget and in a timely manner; working with our IT support company and the Workspace Manager you will be a vital part of planning IT purchases and keeping our budget
- Coordinating IT onboarding and offboarding of staff; you will be supporting the Workspace
- Supporting the Workspace Manager with remote, onsite, and offsite events, supporting
- plans and coordinating organisation wide events, including Zoom calls and summer socials
Experience required:
- Experience in working with cloud-based environments
- Working experience in Google Workspace package (Gmail, Google Docs, Sheets and Forms)
- Project or event planning and management experience
- IT support management experience
- Event organising experience
- Experience working in a high-growth, fast paced organisations
Skills, knowledge and expertise required:
- Flexible approach to support a dynamic team in a fast-paced environment
- Excellent organisation and prioritisation skills
- Enthusiastic and eager to learn, solutions-focused with initiative to work collaboratively
- Good verbal presentation skills
- Proficient in Word, Excel, and PowerPoint
Working hours:
- 35 hours per week
- 9am - 5pm Monday to Friday
Please note that you require recent experience to apply for this role.
James Andrews is acting as an employment agency and business in relation to this role.
At James Andrews Recruitment Solutions we try to respond to all applications personally, however, due to the high volume of applications this is not always possible. If you have not heard back from us within 72 hours, please assume that your application has been unsuccessful on this occasion.
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