Job Tittle: Property Portfolio Manager
Location: Solihull
Basic Salary: Up to £28,000 Basic
OTE: £30,000 + 45p per mile
A very well established, highly reviewed, and corporate estate agency is searching for a talented Portfolio Manager
The Property Portfolio Manager will provide a high level of customer service, building relationships with clients, tenants, contractors, and landlords.
They be responsible for regular contact with clients throughout the term of the tenancy. Working within the legal requirements, deal with all inspections and checkouts ensuring satisfaction for both tenant and landlord.
Duties and Responsibilities:
- Liaise on a day-to-day basis with existing and new customers and satisfy customer requirements.
- Organise and carry out all internal property inspections within time scale required by line manager.
- Produce and send landlord reports on inspections within 3 days of inspection.
- Organise inventories to be ready a minimum of 24 hours before move-in; ensure all pages signed and any amendments returned by tenants within a 7-day time-frame.
- Advise maintenance of any issues raised on amendments to landlords as soon as possible.
- Follow checkout procedures and conduct and ensure completion of efficient checkouts prior to the property being vacated.
- Develop relationships with contractors and ensure all have a signed Contractor relationship policy document and have appropriate insurance.
- Organise estimates, repairs, and maintenance as and when required, updating line manager of any areas of concern immediately.
- Build and maintain strong relationships with clients, tenants and contractors and provide feedback to all parties on a regular basis.
- Complete works orders, authorise the works and follow through to completion.
- Organise gas safety maintenance files for all managed properties, ensuring Certificates are renewed on time and logged on the Company's internal systems.
- Manage and maintain daily administrative systems and procedures.
- Provide clients and tenants with contact point for emergency cover and keep updated.
- Ensure all administration and admin records are completed and maintained to a highly professional standard.
- Administer all responsibilities in the most cost-effective way and always operate within approved budgets and Company policies.
- Authorise and post invoices from contractors onto software system for payment.
- Undertake any ad hock request as provided by senior management.
Role Specific Competencies
- Communication
- Teamwork
- Responsibility
- Trustworthy & Ethics
- Organised
Principal Measures / KPI's
- Inspections completed on time and within guidelines
- Inventory completed 24 hours before check-in
- Checkouts completed within legal guidelines
- Database produced of potential properties and landlords
Knowledge & Experience
- Previous experience in customer face to face dealings
- Previous experience in telephone communication
- Excellent attention to detail
- The ability to meet deadlines
- Customer driven with a drive for results
- Show respect for others and build relationships
- Car owner/Driver
Training & Qualifications
- 5 GCSEs at grade 4 or above (C r equivalent)
- ______ Academy Training endorsed by Property mark (ARLA and NAEA) will be provided